Accounts Receivable Representative

Summary Hours: Mon-Fri 7:30am‑1:30pm or Mon‑Thurs 7:30am‑3:30pm (30‑32 hours per week). Temporary assignment to cover an associate on medical leave, with potential to become temp to hire. In‑person, on‑site position. Computer skills required – able to quickly learn and navigate new systems. Customer‑service skills required – will contact Vallen customers via email and phone. Accounting experience helpful. HS diploma or GED required; work experience preferred over degree. Will use internal Vallen and client systems to reconcile accounts receivable and payable. Will ensure all invoices are paid and enter billing into internal systems. Will work with CSRs and credit analysts. Will use email daily. Will use Excel to create spreadsheets (basic to intermediate skills helpful). May be asked to assist with other projects. Dress code: casual – jeans and nice shirt. Roles & Responsibilities Account Receivable Representative – responsible for oversight of customer accounts to ensure invoices are created and payments are received promptly. Assist customer accounts on a month‑to‑month basis until no outstanding items remain in the invoicing and collections process. Meet with customer finance teams to gather necessary information to set up customer accounts and explain invoicing processes. Attend initial planning meetings with customers to define requirements related to data, performance reporting, delivery, freight, packaging, labeling, invoice payment, etc. Partner with Vallen IT to develop specs for key interfaces, map data, and assist in testing to ensure reliability for Go‑Live. Ascertain customer tax status and submit tax certificate if necessary. Attend all implementation project meetings. Complete and submit accounting forms. Set up appropriate invoicing in SXe. Provide Go‑Live and transition support to site operations by conducting follow‑up training and site process review. If a customer does not pay within terms, contact their finance team to determine cause and resolve the issue. Assist project managers with duties that may affect accounts receivable. Assist in setting up account information in the business system, linking the pricing matrix, ordering equipment, devising personnel/shift workflow logistics, identifying processes, and conducting gap analysis with customers. Receive data files from customers and, under project leader supervision, ensure all items are identified and cross‑referenced. Participate in physical inventory at customer facilities: organize stock, affix bar‑code labels (if required), and count inventory. Participate in post‑physical inventory process by reconciling variances with the customer’s file. Keep Director of Credit & Collections informed on all AR matters. Minimum Qualifications Education requirement: Accredited college degree, equivalent on‑the‑job training, or relevant experience. Work Environment & Physical Demands: Reasonable accommodations will be evaluated and may be implemented to enable individuals with disabilities to perform essential functions. The job operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, etc. Long periods of time working on a computer and performing repetitive key‑boarding activities. Occasional evening and weekend work may be required as job duties demand and may include little to no advanced notice. #J-18808-Ljbffr