Payroll Administrative Assistant

Payroll Administrator

The Payroll Administrator supports the accurate and timely processing of payroll for a large employee population. This role reviews time and attendance data, prepares payroll adjustments and commissions, and assists with reporting and year-end activities. The position works closely with a Payroll Specialist, serves as a backup payroll processor, and responds to employee inquiries while maintaining strict confidentiality and data security.

Responsibilities

• Review timesheets and attendance records for accuracy and completeness before payroll processing.
• Send appropriate request forms to divisions for all separation inquiries and support the Payroll Specialist in obtaining completed separation documents.
• Calculate payroll adjustments, including overtime, bonuses, and deductions, with guidance and direction from the Payroll Specialist.
• Prepare and calculate commissions and review them with the Payroll Specialist prior to upload.
• Assist in preparing payroll reports, summaries, and statements for internal use and audit purposes.
• Respond promptly and professionally to payroll-related inquiries from employees and resolve payroll issues in a timely manner.
• Reconcile payroll discrepancies and collaborate closely with the Payroll Specialist to investigate and resolve payroll-related matters.
• Assist and support with year-end payroll processing, including W-2 and other tax-related forms, and communicate with current and former employees regarding their W-2 inquiries.
• Maintain confidentiality and ensure the security of payroll and employee data at all times.
• Serve as backup payroll processor to ensure hourly, salaried, and commission-based compensation is processed accurately and on schedule.
• Support biweekly payroll processing for multiple payroll cycles, helping to ensure payroll is processed every week.
• Follow established payroll processes and demonstrate a willingness to learn and be trained on internal procedures and systems.

Essential Skills

• High school diploma or equivalent.
• Proven experience as a Payroll Clerk or in a similar payroll-focused role.
• 4+ years of payroll processing experience, preferably handling biweekly payroll.
• Hands-on experience with payroll processing for a large employee population (approximately 650 employees or similar scale).
• Familiarity with payroll software and tools such as Paycom, UKG, Paychex, ADP, QuickBooks, or comparable systems.
• Proficiency in Microsoft Excel and other standard office software.
• Exceptional attention to detail and high accuracy in data entry and calculations.
• Strong organizational and time management skills to meet recurring payroll deadlines.
• Effective written and verbal communication skills for interacting with employees and internal stakeholders.
• Strong interpersonal skills to handle inquiries and collaborate with the Payroll Specialist and other departments.
• Ability to handle sensitive and confidential payroll and employee information with discretion and professionalism.
• Demonstrated ability to learn and adapt to new payroll processes and system workflows.

Job Type & Location

This is a Contract to Hire position based out of Commerce, CA.

Pay and Benefits

The pay range for this position is $30.00 - $34.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Commerce, CA.

Application Deadline

This position is anticipated to close on Jun 5, 2026.