Administrative Assistant - Avamere Hillsboro

Administrative Assistant - Avamere Hillsboro

Administrative Assistant

Type: Full-Time Shift/Schedule: Monday-Friday, 8:45am-5:15pm

Location: Avamere at Hillsboro, 2000 SE 30th Ave, Hillsboro, OR 97123

Responsibilities:

• Facilitate communication between the Executive Director and other departments within the facility.
• Act as a liaison with families and residents.
• Schedule departmental meetings, appointments for executive staff, and coordinate staff meetings and document meeting minutes/notes as requested.
• Represent the community by dealing with outside agencies, government agencies, vendors and third parties.
• Perform secretarial duties, such as process and deliver mail, maintain files, and establish vacation schedules.

Qualifications:

• High School Diploma or equivalent, additional education or training preferred.
• Must be at least 18 years of age
• Must have a minimum of 3 years' experience in a clerical or secretarial position.
• Must present a professional appearance and reputation to represent Arete and this facility.
• Knowledge of the rules and regulations that govern an assisted living preferred.
• Able to use general office equipment and computer systems required.
• Maintain confidentiality of all resident care information in accordance with HIPAA guidelines.
• Create and uphold an atmosphere of warmth, patience, enthusiasm, and a calm and cheerful environment.

Benefits:

We believe caring for others starts with caring for our own teams. Our benefits are designed to support your well-being, growth, and peace of mind—so you can focus on making a difference every day.

• Health Insurance: Comprehensive medical, dental, and vision plans. Low individual and family deductible. - Benefits eligible at 30+ hours/week.
• 401(k) Retirement Plan with discretionary employer match
• Paid Time Off (PTO) and Premium Pay for Holidays worked, conditions apply
• Employee Assistance Program (EAP) Canopy: Free, confidential support for mental health, stress, family needs & work/life balance
• Health Savings Account (HSA), Flexible Spending Accounts (FSA) options and CERA (Commuter Expense Reimbursement Account)
• Voluntary & Supplemental Insurance Options: Voluntary Life and AD&D, Short- and Long-Term Disability, plus Whole Life, Accident, Critical Illness, Hospital Indemnity, and Legal Services

At Avamere Communities, we love to celebrate our diverse group of hardworking employees. We value diversity and believe forming teams in which everyone can their true, authentic self is key to our success. We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

The company reserves the right to revise the duties set forth in this job description at its discretion.

Arete Living is an Equal Opportunity Employer and participates in E-Verify

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.