Legal Administrative Assistant

Polsinelli does not accept unsolicited resumes from search firms or agencies. Please, no phone calls or emails. At Polsinelli, What a Law Firm Should Be is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment, and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you! Polsinelli has a position available for an experienced full-time Legal Administrative Assistant in their New York office, supporting attorneys in the Real Estate Financial Services practice group. This is an in-office position. CORE REQUIREMENTS & RESPONSIBILITIES Candidate must possess 5+ years of real estate law experience. Experience in tax law and real estate finance is preferred. Must have excellent working knowledge of MS Office Suite, including the expertise of MS Word, Excel and PowerPoint. Experience with ChromeRiver, InTapp, and iManage applications is preferred. Must be able to work independently, as well as in a team setting. Must be able to work in a fast‑paced environment. Forward‑thinking mindset, who actively seeks opportunities and proposes solutions. Responsible for a broad variety of administrative tasks including strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with meticulous attention to detail. Demonstrated ability to achieve high‑performance goals and meet deadlines in a fast‑paced environment. Manage files, open new matters as requested by attorneys, and maintain all relevant document inclusions for the files. Coordinate and track continuing legal education requirements for attorneys. Prepare real estate documents, closing binders, and assist with recording numerous real estate documents with various states. Qualified candidates must possess strong initiative and manage multiple projects/tasks at a time. Other essential requirements for this position include the ability to communicate effectively and professionally to develop rapport with co‑workers as well as clients, maintain strong working relationships, exhibit meticulous attention to detail, handle confidential and sensitive information, and possess strong proofreading and typing skills. The budgeted salary range for this position is $60,000 - $85,000. As part of full‑time employment associated with this position, Polsinelli PC offers the following benefits: Paid time off, sick time off, a referral program, medical insurance and benefits, dental insurance, vision insurance, life insurance, AD&D insurance, ID Theft insurance, long‑term disability benefits, short‑term disability benefits, Parking/Transit reimbursement (varies depending on location), 401(k) benefits, and employee assistance benefits. Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law. Qualifications Behaviors Team Player : Works well as a member of a group Loyal : Shows firm and constant support to a cause Detail Oriented : Capable of carrying out a given task with all details necessary to get the task done well Dedicated : Devoted to a task or purpose with loyalty or integrity Motivations Self‑Starter : Inspired to perform without outside help Flexibility : Inspired to perform well when granted the ability to set your own schedule and goals Ability to Make an Impact : Inspired to perform well by the ability to contribute to the success of a project or the organization Education Bachelor's or better. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr