Parish Secretary

Description

The Parish Secretary is responsible for providing secretarial and related office services for members of the parish and/or various other committees and agencies.

Key Responsibilities:

? Establish office record keeping and filing systems.


? Maintain schedule of office hours

? Attend staff meetings and other meetings as requested, taking minutes of each meeting

? Oversee an inventory of office supplies, requests orders of materials, supplies, or equipment as needed

? Assist with volunteer services as needed for office and/or parish projects

? Maintain Mass Book with Mass intentions and scheduled liturgical or sacramental events

? Update parish census records on a regular basis

? Maintain the parish offering envelope system. Updates data on a regular basis. Post contributions on a weekly basis and mails contribution statements upon request

? Coordinate scheduling of weddings, funerals, masses and other events. Contact appropriate persons involved, communicates with families/relative regarding the procedure for such services

? Maintain a sacramental record keeping system.


? Log in Sacramental Registers all updated Sacraments

? Maintain priests schedule for Sunday Masses

? Update yearly holiday schedule

? Provide assistance to persons in need that come to the parish. (Provides information regarding charitable assistance supported by the parish and/or refers persons to appropriate charitable or social agencies/organizations)

? Update monthly calendar

? Schedule masses as needed

? May be asked to perform other duties and assumes other responsibilities as directed

? Occasional weekend and evening work will be required

? Will be supervising employees and volunteers who are working at parish

Requirements

? Strong organizational skills

? Excellent interpersonal communication skills

? Good Computer skills in Microsoft Word, Excel, PowerPoint and Adobe Acrobat

? Proficient in use of the Internet

? Good record keeping skills

? Good facilitation skills

? Good telephone etiquette

? Ability to present oneself professionally

? Basic knowledge of accounting, bookkeeping, and budgeting

? Demonstrated ability to set priorities and organize work effectively and efficiently including developing and maintaining effective record-keeping systems

? Ability to compose correspondence, minutes and/or reports

? Ability to represent the parish to those that call, write or visit

? Ability to honor and maintain confidentiality

? Ability to adapt to small office setting

? Ability to adapt to changes in routine or schedule

Educational Requirements:

? High School Diploma or equivalent

? Three to five years of secretarial experience

? Word processing at 40 words per minute or higher