Maintenance and Transportation Coordinator

Maintenance And Transportation Coordinator

We are looking for a detail-oriented and organized Maintenance And Transportation Coordinator to join our team. In this role, you will be the operational backbone of our mechanical department — managing preventive maintenance schedules, asset records, parts procurement, and vendor relationships while upholding our strong commitment to safety.

Key Responsibilities

• Follow all safety policies and procedures, wear required PPE, report all incidents immediately, and exercise stop-work authority when work cannot be performed safely
• Maintain preventive maintenance (PM) schedules for all company assets and order required filters, parts, materials, and fluids
• Enter, update, and maintain accurate asset data, work orders, PM records, and inspection information in Eptura
• Track and coordinate PM services performed by third-party vendors, including approvals and scheduling
• Document new asset inspections, assign asset numbers, add assets to insurance, and upload records to Eptura
• Collect, scan, and file daily inspection forms for cranes, vehicles, trailers, forklifts, lifts, and related equipment
• Maintain PM-controlled forms and inspection binders for cranes, decoilers, air compressors, vehicles, semis, and trailers
• Maintain CDL driver inspection, registration, and insurance binders and ensure documents are distributed as required
• Organize, stock, and maintain on-hand inventory in the mechanic shop and handle emergency parts requests
• Review repair and parts request forms daily and update work orders upon approval
• Process purchasing activities including collecting quotes, obtaining approvals, creating requisitions, and issuing purchase orders
• Receive parts and invoices, verify accuracy, scan and archive invoices, and track expenses in Excel
• Support Transportation, Utilities, and Legacy teams with load sheets, BOLs, audits, and shipment tracking
• Maintain professional relationships with vendors and assist with adding new suppliers to the Approved Supplier List

What We're Looking For

• Strong organizational skills with the ability to manage multiple priorities simultaneously
• Experience with computerized maintenance management systems (CMMS) — Eptura experience a plus
• Proficiency in Microsoft Excel and general computer skills
• Excellent attention to detail for data entry, record keeping, and document management
• Experience coordinating with vendors and internal teams in a professional setting
• Knowledge of safety protocols and PPE requirements in an industrial environment
• Prior experience in a maintenance, mechanical, or operations support role preferred
• Familiarity with purchasing processes, PO creation, and invoice management