Office Assistant

FT: Office Assistant, Falconer. Office Assistant Position Summary The Office Assistant provides comprehensive administrative, operational, accounting, compliance, data management, shipping, inventory, and production support. This position works closely with management, employees, customers, IT, vendors, and internal departments to maintain accurate records, process information, coordinate requests, support regulatory and customer compliance requirements, and improve overall administrative and operational efficiency. The position requires strong organizational skills, attention to detail, effective communication, the ability to manage multiple priorities, and the ability to work independently while meeting established deadlines. Key Responsibilities Provide general administrative and office support across multiple departments. Maintain organized electronic and physical filing systems. Prepare reports, correspondence, documentation, and other administrative materials. Gather, organize, and maintain information required by management, customers, vendors, and internal departments. Communicate with employees, managers, supervisors, customers, vendors, IT, and other departments to obtain or clarify information. Monitor deadlines and ensure assigned tasks and submissions are completed accurately and timely. Assist with process improvements designed to increase efficiency and accuracy. Maintain and process customized ERP system that is utilized for production reporting. Assist with accounts payable, invoicing, check processing, ACH setup, inventory reconciliation, UPS charge verification, and related accounting/data-entry duties. Prepare and submit required government and regulatory reports. Monitor reporting deadlines and ensure timely submissions. Support and maintain Forest Stewardship Council (FSC) certification records and reporting requirements. Review and track customer Codes of Conduct and other customer compliance requirements. Gather and compile customer-requested material, environmental, sustainability, and compliance reporting information. Maintain accurate and up-to-date compliance documentation and records. Qualifications High school diploma or equivalent; associate degree preferred. Strong organizational skills and attention to detail. Ability to manage multiple projects, responsibilities, and deadlines simultaneously. Strong written and verbal communication skills. Ability to work independently and maintain accurate records. Proficiency with Microsoft Office, including Excel, Word, and Outlook. Ability to learn and utilize company-specific software and systems, including MISYS and Sage. Preferred Skills & Experience Experience in administrative or office support within a manufacturing environment. Experience with accounting, accounts payable, invoicing, or data entry. Experience with compliance documentation, environmental reporting, FSC certification, or SDS/MSDS management. Experience handling customer compliance requests and documentation. Familiarity with regulatory or government reporting requirements. Experience with inventory tracking, shipping, order processing, or production support. Strong proficiency with spreadsheets and electronic recordkeeping systems Pay rate: $16-$22/hour Apply by email: View email address on click.appcast.io