Accounts Payable Specialist

Job Title

This is a Contract position based out of Fremont, CA.

Job Description

Review vendor invoices, match to purchase orders and packing slips, research and resolve discrepancies, and voucher into the accounting system. Reconcile and post accounts payable batches in accounting system. Print, review, reconcile, allocate to job costs, and voucher into the accounting system expense reports for field service jobs. Reconcile and voucher weekly UPS billings into the accounting system. Review and voucher LTL freight invoices, both internal and intercompany, into the accounting system. Review and voucher multi-site utility invoices into the accounting system. Assist purchasing department employees with transactions when required. Print and obtain authorized signatures on all accounts' payable checks. Upload all AP documents to electronic filing system. Assist with month end and year end close as requested. Assist with various audits as requested.

Skills

Sap, Microsoft office, Accounts payable, Invoice processing, Accounting, Invoicing, Data entry, Purchase order

Top Skills Details

Sap, Microsoft office

Additional Skills & Qualifications

Excellent written and verbal communication skills, with the ability to translate complex financial data into clear, actionable insights for non-finance stakeholders. High level of personal effectiveness with strong organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced onsite environment Strong understanding of accounting principles (GAAP) and their application within the Accounts Payable function. Demonstrated experience supporting cash flow management, payment forecasting, and working capital optimization. Knowledge of internal controls, audit compliance, and financial policies related to Accounts Payable operations. Proven ability to identify and implement process improvements, automation initiatives, and financial efficiencies within AP processes. Proficiency in ERP systems and accounting software (such as Infor SyteLine, SAP, Oracle, NetSuite, or similar financial systems). Demonstrated high level of ethical conduct, integrity, and professionalism in handling confidential financial and operational information Advanced proficiency in Microsoft Excel and strong working knowledge of Microsoft Office applications (e.g., Outlook, Word, PowerPoint), with demonstrated experience utilizing ERP and other accounting/financial systems to support reporting, analysis, and day-to-day financial operations. Two years of experience

Experience Level

Intermediate Level

Pay and Benefits

The pay range for this position is $24.00 - $35.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Fremont,CA.

Application Deadline

This position is anticipated to close on Jun 12, 2026.