Accounts Payable Specialist

Summary:

Our award-winning client is seeking an AP Specialist to join their team. Our client, a distinguished non-profit organization, is actively seeking a dedicated and detail-oriented Accounts Payable Specialist to join their team immediately. The successful candidate will possess robust organizational skills and demonstrate the ability to meticulously track and record cash flow. If you have experience maintaining financial databases, solving challenges, and ensuring accurate financial transactions, we invite you to apply for this full-time position.

Responsibilities:

• Invoice Review and Recording: Scrutinize and record vendor invoices to guarantee billing accuracy.
• Collaborate with vendors to address discrepancies and resolve issues promptly.
• Outgoing Payments: Assist in the preparation of outgoing wire payments in strict adherence to company policies.
• Input utility bills and other corporate expenses into the accounting system efficiently.
• Expense Management: Process employee expense reports, identifying discrepancies, and escalating issues as necessary.
• Utilize knowledge of approved vendors and policies to prevent unauthorized payments.
• Vendor Information Management: Maintain vendor information files, including tax-related data for 1099 reporting.
• Generate 1099 reports at year-end to ensure compliance with regulatory requirements.

Required Qualifications:

• Bachelor's degree in Accounting or a related field.
• 1-2 years in accounting or a related field.
• Ability to establish and maintain complex records and files.
• Capable of working under pressure and meeting deadlines successfully.
• Exercise tact and diplomacy while maintaining a high level of confidentiality.
• Experience working with diverse groups, including staff, residents, and external contacts.
• Proficient understanding of General Ledger systems.
• Strong grasp of Accounts Payable processing.
• Demonstrated strong organizational, analytical, and recording skills.
• Highly detail-oriented, ensuring accuracy in all financial transactions.