Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a construction-focused team in California in a Contract to permanent capacity. This role is well suited for someone who enjoys maintaining accuracy in a high-volume environment, managing competing deadlines, and supporting efficient payment operations. The ideal candidate brings solid accounts payable experience, strong organizational skills, and a detail-oriented, team-oriented approach to daily work.

Responsibilities:
• Manage a large monthly invoice workload, ensuring entries are coded correctly and processed with a high level of accuracy and timeliness.
• Coordinate weekly payment activity, including check runs, employee reimbursement requests, and other approved disbursements.
• Maintain records for preliminary notices received from subcontractors, suppliers, and other project-related partners.
• Examine vendor account statements, investigate discrepancies, and resolve outstanding balances on overdue items.
• Prepare and complete annual 1099 processing in compliance with reporting requirements.
• Support additional accounting and administrative assignments as business needs arise.
• Apply appropriate account coding and payment procedures for invoices, ACH activity, and check-based transactions.
• Partner with internal team members to keep payable workflows organized and on schedule in a fast-moving environment.• At least 2 years of hands-on accounts payable experience is required.
• Background in the construction or contractor industry is preferred.
• Familiarity with Viewpoint is helpful, though not mandatory.
• Working knowledge of Microsoft Office applications, including Outlook, Word, and Excel.
• Ability to stay organized, manage priorities effectively, and maintain strong attention to detail.
• Comfortable working independently while also contributing positively within a collaborative team setting.
• Strong communication skills and a proactive, solution-oriented mindset.
• Experience with invoice coding, check runs, and ACH transactions is strongly preferred.