Executive Assistant

Job Description

Job Description

We are looking for an experienced Executive Assistant to provide dedicated support to senior leadership in Charlotte, North Carolina. This Contract position is ideal for someone who thrives in a dynamic environment, stays composed amid shifting priorities, and brings a service-oriented approach to executive support. The successful candidate will play a central role in keeping daily operations running smoothly through strong coordination, sound judgment, and exceptional attention to detail. Responsibilities: • Support senior executives with day-to-day administrative coordination, ensuring priorities, communications, and deliverables stay on track. • Oversee demanding calendars by arranging appointments, resolving scheduling conflicts, and maintaining alignment across changing priorities. • Organize domestic travel from start to finish, including flights, lodging, ground transportation, itineraries, and urgent updates when plans change. • Provide hands-on scheduling and travel assistance for an executive with frequent weekly travel, helping maintain seamless transitions between commitments. • Arrange meetings and leadership events by managing logistics, confirming attendance, and preparing executives for upcoming engagements. • Complete and submit expense reports with accuracy and timeliness while keeping supporting documentation organized. • Anticipate logistical challenges and take initiative to address issues before they affect executive schedules or business activities. • Manage multiple deadlines, travel plans, and meeting commitments simultaneously while maintaining a high level of organization and follow-through. • Handle confidential business matters with discretion and sound judgment at all times.• Prior experience supporting C-suite or other senior-level leaders in an Executive Assistant or comparable role. • Demonstrated success managing intricate calendars and coordinating frequent executive travel. • Ability to work proactively, recognize needs early, and take action with minimal direction. • Strong organizational skills with the capacity to balance competing priorities effectively. • Comfortable operating in a fast-moving setting where schedules and demands may shift quickly. • Excellent verbal and written communication skills, along with strong interpersonal effectiveness. • High level of dependability, accuracy, and attention to detail when managing sensitive or time-critical tasks.