Administrative Assistant, Senior

Administrative Assistant, Senior


City: West Lafayette


Job Description:


Job Summary

Provide high-level administrative support for an individual, group of professionals, department, program or other administrative function. Independently perform non-routine administrative functions exercising discretion, such as coordinate events, conduct searches for information, prepare reports or handle special projects. Draft and edit correspondence, promotional materials or presentations. May monitor operating budget and maintain financial records. Handle non-routine inquiries and issues from internal and external sources.

This position offers a chance to make a meaningful impact at a prestigious institution known for innovation and research excellence. Join our community of lifelong learners and contribute your skills to this critical program. At Purdue, you'll find unrivaled pride and unlimited potential as we persistently pursue the next giant leap together. Take the next step in your career journey - apply now to help build a better world at Purdue University.

What You'll Be Doing:

• Provide high level administrative support for faculty members across the School of Mechanical Engineering (ME)
• Independently perform non-routine and routine administrative functions exercising discretion
• Handle non-routine inquiries and issues from internal and external sources.
• Develop, implement, and maintain/improve processes related to administrative support operations
• Mentor &/or train other support staff
• Perform non-routine administrative functions; conduct research, prepare reports and presentations, respond to information requests, and manage correspondence.
• Maintain calendars, schedule meetings, prepare agendas, and collect and provide support materials.
• Compose routine correspondence and draft and edit non-routine correspondence.
• Develop, implement, and maintain/improve processes related to administrative support operations (e.g., records maintenance, data collection and maintenance, etc.).
• Coordinate events, including room reservations, setups, resource needs, and catering.
• Arrange travel, order supplies, and ensure proper functioning of office equipment.
• Update and maintain mailing lists, databases and websites.
• Mentor and/or train other support staff.
• May monitor operating budget and maintain financial records.

About Us:

The School of Mechanical Engineering at Purdue University has a mission to change the world for the better, one student at a time. We began in 1882 as experts in locomotives (thus the name "Boilermakers!") and now in the 21st century, we continue to move the world forward by combining the latest technologies with the strongest of fundamentals.


About 2,600 undergraduate students are part of the Purdue ME family in West Lafayette, Indiana. As one of the broadest engineering disciplines, our students and faculty have the widest variety of interests and expertise. We maintain high standards, whether in the classroom, the laboratory, or the workplace. Purdue ME is one of the top ten schools in the country, as ranked by US News & World Report.


For more information about our department, please visit:

What We're Looking For:

Education and Experience:

• High school diploma/GED
• Minimum of 3 years of experience in an administrative support role

Skills needed:

• Excellent verbal and written communication skills.
• Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality.
• Strong organizational and time management skills and attention to detail.
• Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
• Ability to collaborate and communicate with individuals at all levels within and external to the university to support department needs.
• Ability to interpret policies and procedures to proactively resolve issues or improve processes.
• Ability to identify problems and implement or recommend solutions.
• Drafting, proofreading and editing skills.

Who We Are:

Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture.


Additional Information:

• Purdue's benefits summary
• Purdue will not sponsor employment authorization for this position
• A background check will be required for employment in this position
• This was formerly classified as an operational/technical position; an internal lateral transfer will retain same benefit standing
• FLSA: Non-Exempt (Eligible For Overtime)
• Retirement Eligibility: Non-exempt Defined Contribution Plan

Career Stream

Compensation Information:
Administrative and Operational Support 3
Pay Band S045
Job Code#20002331


Link to Purdue University's Compensation Guidelines:

EOE

Purdue University is an EO/EA University