Project Accountant

Job Description

Job Description

Thornton Construction is a construction management firm headquartered in Miami, Florida. With over 25 years of experience, we specialize in bringing top-quality institutional, commercial, and residential projects to life. From new construction to renovations, we deliver personalized, professional, and cost-effective services that exceed our clients’ expectations.

Project Accountants play a key role in tracking and reporting on the project’s financial performance. The Project Accountant’s primary responsibility is to support the project team regarding contract modifications, compliance, payments, reports and any other duties related to their assigned projects.

Overall Focus

• Manage all accounting related functions for assigned projects.
• Assist project teams with any questions or needs related to the accounting department.
• Manage invoices, payments, and compliance for assigned projects.
• Collaborating with the project manager to develop a detailed, cost-effective forecasts for the project.
• Process vendor invoices accurately and within assigned timeline.
• Process subcontractor payments accurately and within assigned timeline.
• Protect the organization's value by keeping information confidential.
• Monitor vendor accounts to ensure payments are up to date.
• Supporting a positive, professional, team-oriented work environment.
• Respond to inquiries from the Project Team and Executive Management Team.

Accounting Duties

• Process and code invoices and subcontractor pay applications in a paperless environment, route them to appropriate personnel for approval and upload approved transactions to accounting software.
• Collaborate with project managers to ensure invoices are received, routed, and approved on a timely basis and that all open transactions are processed within the appropriate accounting period.
• Follow up on outstanding vendor compliance issues to ensure they are completed timely.
• Prepare weekly check runs and subcontractor payment packages and maintain daily check log for assigned projects.
• Ensure that vendors and subcontractors are properly paid when owner payments are received.
• Send payment packages and communicate with subcontractors to acquire necessary documents for the processing of payments (i.e., insurance requirements, waivers, billing procedures, etc.).
• Track all notices to owners (NTOs) and ensure proper releases of lien are obtained upon payment.
• Verify vendor accounts by reconciling monthly statements and related transactions.
• Correspond with subcontractors and vendors and respond to inquiries.
• Process subcontractor change orders and monthly budget updates.
• Work closely with Project Managers and Project Executives on all facets of project accounting.
• Collaborate with Project Managers to develop detailed, cost-effective forecasts for monthly Cost to Complete meetings.
• Report any financial risks and budgetary discrepancies to management for review.
• Assist the Project Manager in preparing and submitting owner’s payment applications.
• Develop and maintain strong relationships with vendors and subcontractors.

Qualifications

• Bachelor’s degree in Accounting, Finance or a related field.
• A minimum of 3 years experience in construction accounting.
• Excellent knowledge of construction cost accounting and related financial procedures.
• Familiarity with ERP software (Acumatica preferred).
• Working knowledge of the construction industry.
• Solid analytical and mathematical skills.
• Excellent knowledge of construction cost accounting and related financial procedures.
• Ability to adapt to different personalities and management styles.
• Proficiency in Microsoft Office and Adobe Acrobat, Intermediate Excel preferred.
• Good communication and interpersonal skills.
• Bilingual (English/Spanish) preferred.
• Knowledge of paperless environment software is a plus (Timberscan).
• Knowledge of AIA format billing procedures.
• Ability to travel to jobsites.

Attributes for Success

• Candidate must possess Thornton’s Core Values: Results Driven, Proactive, Safety Conscious, People Focused, Customer Oriented, and Team Oriented.
• Must be customer service oriented, both internally and externally.
• Effectively manage one's time and resources to ensure that work is completed efficiently.
• Strong organizational skills; must be detail-oriented and accurate.
• Behavior and conduct exhibit a positive attitude and outlook on work, business relationships, goals/objectives, and expected performance.
• Ability to work in a fast-paced, high-volume environment, multi-task, and prioritize to meet deadlines by thorough problem-solving.
• Due to the independent nature of work, must be a self-starter, dependable on attendance and work schedules.
• Able to exhibit a high level of confidentiality.
• Ability to prioritize tasks, work effectively under stress, meet short deadlines and take direction.

Attributes for Success

• Candidate must possess Thornton’s Core Values: Results Driven, Proactive, Safety Conscious, People Focused, Customer Oriented, and Team Oriented.
• Must be customer service oriented, both internally and externally.
• Effectively manage one's time and resources to ensure that work is completed efficiently.
• Strong organizational skills; must be detail-oriented and accurate.
• Behavior and conduct exhibit a positive attitude and outlook on work, business relationships, goals/objectives, and expected performance.
• Ability to work in a fast-paced, high-volume environment, multi-task, and prioritize to meet deadlines by thorough problem-solving.
• Due to the independent nature of work, must be a self-starter, dependable on attendance and work schedules.
• Able to exhibit a high level of confidentiality.
• Ability to prioritize tasks, work effectively under stress, meet short deadlines and take direction.

Direct Manager: Senior Project Accountant

Department: Administrative

Classification: Exempt