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Administrative Coordinator

Pinnacle Partners, Inc

Indianapolis, IN
Job Description

About the Role

Pinnacle Partners is recruiting for a Central Service Coordinator for a direct-hire opportunity in Indianapolis. This position is fully onsite and offers a Monday-Friday schedule from 8:00 a.m.-4:30 p.m. The Central Service Coordinator will support back-office operations, with a strong focus on maintaining accurate paper and electronic files.

Key Responsibilities:
  • Maintain paper and electronic grant files, including scanning documents and attaching applications, reports, and other documents to the appropriate electronic files
  • Provide back-up receptionist coverage, including answering and transferring calls and greeting staff and visitors
  • Process UPS mailings, labels, postage, and other mailing requests
  • Provide back-up support for daily incoming and outgoing mail
  • Assist with assembling the board agenda five times per year
  • Coordinate copier repairs and maintenance
  • Assist with conference room reservations and setup details
  • Perform other basic office and clerical duties
Requirements:
  • 2+ years of professional work experience
  • Strong attention to detail and accuracy
  • Proven ability to collaborate and work well within a team
  • Strong communication skills
  • Experience with Microsoft 365, particularly Outlook and Word
  • Comfortable providing rotating receptionist coverage
  • Ability to handle confidential information with discretion
  • Professional, dependable, and committed to producing accurate work
  • Ability to manage periods of higher-volume filing while maintaining accuracy
Preferred:
  • Previous administrative, clerical, or office support experience
  • Stable work history and demonstrated job tenure
Benefits Overview:
  • Health insurance
  • Two retirement plans
  • 14 holidays
  • Vacation time
  • Floating holidays
  • Family illness time
  • Short-term disability
  • Long-term disability
Explore More Administrative & Customer Service Opportunities

Our Administrative & Customer Service division covers areas including:

  • Administrative Assistant
  • Executive Assistant
  • Customer Service Representative
  • Receptionist
  • Data Entry
Explore additional Human Resources roles and learn more about how we support Administrative & Customer Service professionals:

or

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We're hiring across multiple divisions:
  • Accounting & Finance
  • Human Resources
  • Information Technology
  • Engineering & Manufacturing

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Vacancy posted 2 days ago
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