Payroll Tax Specialist

We are seeking an experienced Payroll Tax Specialist to support a complex, multi-state payroll environment for approximately 3,500 U.S. employees within a global organization. This individual will serve as a subject matter expert on payroll tax compliance, registrations, amendments, reconciliations, and tax issue resolution while partnering closely with Payroll, HR, Finance, ADP, and external agencies.
The ideal candidate is highly analytical, comfortable working independently, and has extensive experience managing complex payroll tax matters across multiple jurisdictions.
Key Responsibilities
• Manage state and local payroll tax registrations, account maintenance, and jurisdictional setup activities.
• Coordinate state and local tax account closures and agency correspondence.
• Resolve payroll tax notices, penalties, assessments, and agency inquiries.
• Process and review Prior Quarter Adjustments (PQAs) and current-quarter tax corrections.
• Conduct audits of employee work-state and resident-state taxation to ensure compliance and identify required amendments.
• Research and resolve multi-state payroll tax issues involving remote workers, reciprocity agreements, local taxes, and complex jurisdictional requirements.
• Partner with ADP Comprehensive Services and SmartCompliance to support tax compliance activities and account maintenance.
• Perform payroll tax reconciliations and assist with quarter-end and year-end tax activities.
• Support W-2 corrections, amended filings, and payroll tax cleanup initiatives.
• Assist with payroll tax process improvements, documentation, and compliance controls.
• Collaborate with Payroll, HR, Finance, and external vendors to ensure accurate tax reporting and regulatory compliance.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to View email address on click.appcast.io learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy:


Required Skills & Experience
• 5+ years of payroll tax experience in a multi-state payroll environment.
• Strong knowledge of federal, state, and local payroll tax regulations.
• Experience resolving tax notices, amendments, registrations, and account closures.
• Experience processing PQAs and payroll tax adjustments.
• Experience auditing employee work-state and resident-state taxation.
• ADP SmartCompliance and/or ADP Comprehensive Services experience strongly preferred.
• Strong Excel and analytical skills.
• Ability to manage multiple priorities in a fast-paced environment.
• ADP EV6 (ADP EV5 is fine), and Vantage


Nice to Have Skills & Experience
• Experience supporting large employer populations (1,000+ employees).
• Experience within a global or publicly traded organization.
• Knowledge of payroll tax compliance related to remote workforce and multi-jurisdictional taxation.
• Experience supporting payroll stabilization, tax cleanup, or compliance remediation projects.


Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.