Administrative Assistant 4 (AA4) - Snoqualmie

Administrative Assistant 4 (AA4)

Our vision is to ensure that "Washington state's children and youth grow up safe and healthythriving physically, emotionally and educationally, nurtured by family and community."

Job Title: Administrative Assistant 4 (AA4) Location: Snoqualmie, WA Closes: Thursday, September 24, 2026 Salary: $55,596 - $74,748 Yearly. The salary does not include an additional 5% premium pay for employees working in King County or an on-site 24/7 facility 5% premium. The Department of Children, Youth and Families (DCYF) is looking for an Administrative Assistant 4 (AA4) to provide administrative and confidential secretarial support to the Superintendent for Juvenile Rehabilitation (JR) at Echo Glen Children's Center.

The Opportunity: You will supervise staff and coordinate clerical services as well as perform complex secretarial duties. There is frequent and direct contact with clients, the public, staff, and other agencies. You will act as the regional representative for personnel-related functions and on statewide committees, and establish office support procedures, standards, priorities and deadlines.

Some of what you'll do:

• Assist the Superintendent, all Associate Superintendents and RN 3 Health Center Manager in day-to-day administrative tasks, travel, and budget.
• Prepare and compose correspondence, reports or documentation for response to assigned inquiries, representing the Superintendent's viewpoint, and exercise signature authority when appropriate.
• Coordinate, manage, and prioritize the Superintendent's email, calendar, and schedule.
• Sort, read, and annotate incoming mail and business correspondence, determining next steps and action items.
• Act as the primary contact for, and responsible for receiving, monitoring and addressing inquiries from the Public, media, special interest groups, the community and other agencies.
• Designated Legal Liaison Officer (LLO) for the facility serves as the conduit between the Attorney General's Office (AGO) and facility staff.
• Facilitate and track all criminal history background checks, personnel action notices.
• Maintain tracking and filing system for all reports, incident reports, employee investigations and outcomes.
• Serve as the main point of contact for EGCC with the Attorney General's office.
• Assign work and set due dates for Managers; track assignment timelines and assess content of the information.
• Collaborate with administrators, Human Resources, managers and staff by participating in personnel support and the development and implementation of employee wellness services and recognition programs.

Required Qualifications:

A combination of education/experience totaling four years. OR A Bachelor's degree or four years of administrative experience. OR One year as an Administrative Assistant 3. OR Two years as an Administrative Assistant 2. AND The ability to take action to learn and grow. The ability to take action to meet the needs of others.

In addition to those required qualifications, our ideal applicant will also have some or all of the following:

• A Bachelor's degree in business administration, public administration or closely aligned field from an accredited institution whose accreditation is recognized by the U.S. Department of Education or the Council of Higher Education Accreditation (CHEA) or a foreign equivalent, and three years of administrative or supervisory experience.
• Previously demonstrated commitment to equity, diversity, and inclusion.
• Proficiency in applications such as, SharePoint, Zoom, MS Outlook, MS Word, MS Excel, MS PowerPoint, MS OneNote, MS Visio, and Adobe Acrobat, and the ability to create presentations, complex charts, graphs, and electronic forms.
• Ability to interpret and apply in-depth travel guidelines, SAAM policies, and OFM regulations.
• Ability to maintain confidentiality of client and personnel information and to analyze sensitive issues in an objective and realistic manner and provide advice and consultation on these issues.

How do I apply? Complete your applicant profile and attach the following documents:

• Letter of interest describing how you meet the specific qualifications for this position
• Current resume detailing experience and education

The Department of Children, Youth, and Families (DCYF) is committed to Washington's children and youth growing up safe, healthy, and thriving. We invite all candidates to join us in our goal to create a diverse and equitable workplace that reflects the communities we serve. If you are excited about this role but you believe that your education and/or experience might not align perfectly with every qualification in the job posting, we encourage you to apply anyway.

The Department of Children, Youth, and Families (DCYF) is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained service animal by a person with a disability.

Applicants selected for an interview are required to pass a national fingerprint background check and complete a questionnaire mandated by the Prison Rape Elimination Act (PREA) inquiring about any sexual misconduct. Information from the background check will not necessarily preclude employment but is considered in determining the applicant's suitability and competence to perform in the job.

This position is in a bargaining unit represented by the Washington Federation of State Employees (WFSE). For more information:

This recruitment may be used to fill multiple vacancies.

If you have any questions pertaining to this recruitment or if you would like to request an accommodation throughout the application/interview process, contact the DCYF Recruiter. If you're experiencing technical difficulties creating, accessing or completing your application, call NEOGOV toll-free at View phone number on click.appcast.io or email View email address on click.appcast.io. Persons needing accommodation in the application process or this announcement in an alternative format may call View phone number on click.appcast.io or the Telecommunications Device for the Deaf (TDD) at View phone number on click.appcast.io.

Applicants who meet the minimum qualifications and wish to claim Veteran's Preference MUST attach a copy of their DD214, NGB Form 22 or Predischarge Certification (issued not more than 120 days prior to End of Term of Service (ETS) by date of submission). If claiming preference based on Predischarge Certification, individual will be required to provide their official discharge documentation, such as a DD form 214, NGB form 22, or equivalent, within 30 days after the date of discharge. Please blackout (redact) the social security number before attaching any documents. For additional information on Veteran's Preference and guidance on how to determine if you are eligible, click here.

DCYF participates in the federal E-Verify program. The selected candidate must provide proof of identity and authorization to work in the United States, consistent with E-Verify requirements, on their first day of employment.