Legal Secretary I/II

Legal Secretary I/II

The current vacancy is in the Shasta County District Attorney's Office. Oral exam is tentatively scheduled for September 2026. Responses to supplemental questions required. Final filing date: September 04, 2026, at 12:00 pm. Salary information: Legal Secretary I: $3,527 - $4,501 approximate monthly / $20.35 - $25.97 approximate hourly. Legal Secretary II: $3,703 - $4,727 approximate monthly / $21.37 - $27.27 approximate hourly.

About Shasta County: Shasta County offers all the amenities of the big city while retaining a comfortable small-town atmosphere. With its natural beauty, affordable housing, excellent educational system, abundance of recreational opportunities, and excellent quality of life, Shasta County is a great place to live, work, and raise a family.

About the Department: The District Attorney's office is comprised of three main units: The Prosecution Unit, the Bureau of Investigations, and the Crime Victims Assistance Center. The District Attorney acts as the public prosecutor for all crimes committed in Shasta County. The District Attorney is empowered to conduct independent investigations. The Crime Victims Assistance Center (CVAC) meets the needs of victims in our community through collaborative services provided with courteous, efficient professionalism.

About the Position: Legal Secretary I/II: Perform complex legal secretarial and clerical duties in support of attorneys which involve active and extensive public interests and contact with other public agencies; and perform related work as required.

Distinguishing Characteristics: Legal Secretary I: This is the entry level class in the Legal Secretary series. Incumbents in this classification are initially assigned work of a less complex and more routine nature, increasing in complexity with time and training. Legal Secretary II: This is the journey level class in the Legal Secretary series. This classification is distinguished from the Legal Secretary I by the level of responsibility assumed, complexity of duties assigned, and independence of action required.

Ideal Candidate: The ideal candidate will have a calm, positive, and professional demeanor while providing exceptional customer service simultaneously to a diverse group of attorneys, co-workers, and the public. A high level of attention to detail, accelerated multi-tasking abilities and organizational skills including the ability to manage competing priorities are essential to this position. This individual must be comfortable in a fast-paced legal environment with high stress deadlines.

Legal Secretary daily tasks include: managing calendars for DA prosecutors, preparing documents for court, receiving and answering correspondence from external partners including law enforcement, victims, witnesses, court personnel, and other agencies, performing additional administrative clerical duties. If assigned to intake - process incoming cases, enter them into our case management system, and get the files ready for review by the filing prosecutor(s).

Examples of Essential Duties: Duties may include, but are not limited to, the following: Legal Secretary I: Learns and performs the less complex legal secretarial and clerical duties; may perform routine administrative duties; composes routine memoranda, contracts, resolutions, ordinances and letters; maintains Law Library; prepares legal forms necessary for filing cases before court, including briefs, motions and orders, warrants, citations, complaints, subpoenas, petitions and resolutions; answers correspondence; maintains calendar and schedules appointments for the attorneys to which they are assigned; answers the telephone and interviews callers, exercises considerable judgment in giving out information and referring to the proper person; makes travel arrangements; installs and maintains filing systems; opens, sorts and distributes mail; operates a variety of modern office appliances; prepares conference rooms for meetings; may be called to court to assist attorneys in trial; may be called to assist in secretarial and/or clerical positions within the office; perform other legal secretarial and clerical duties as assigned. Legal Secretary II: Performs more complex legal secretarial and clerical duties; may perform routine administrative duties; composes routine memoranda, contracts, resolutions, ordinances and letters; maintains Law Library; exercises independence in preparation of legal forms necessary for filing cases before court, including briefs, motions and orders, warrants, citations, complaints, subpoenas, petitions and resolutions; answers correspondence independently; maintains calendar and schedules appointments for the attorneys to which they are assigned; answers the telephone and interviews callers, exercising considerable judgment in giving out information and referring to the proper person; makes travel arrangements; installs and maintains filing systems; prepares a variety of bills and invoices; opens, sorts and distributes mail; operates a variety of modern office appliances and orders office supplies as necessary; prepares conference rooms for meetings; may act as lead worker and provide direction, training and support to other clerical staff; may be called to court to assist attorneys in trial; may be called to assist in secretarial and/or clerical positions within the office; perform other legal secretarial and clerical duties as assigned.

Qualifications: Any combination of education and experience sufficient to directly demonstrate possession and application of the following: Legal Secretary I: Knowledge of office practices and procedures; style/format of business correspondence, punctuation, spelling, and general English usage; modern office practices, procedures, and equipment; filing and recordkeeping methods; and modern office equipment. Ability to perform legal secretarial and clerical duties; learn civil, criminal, juvenile, domestic, probate, family, and other statutes governing the District Attorney, Public Defender and Health and Human Services Agency; learn the operations and procedures of the District Attorney, Public Defender and Health and Human Services Agency; learn the legal terminology, forms and formatting used in the District Attorney, Public Defender and Health and Human Services Agency; organize work effectively to meet critical administrative deadlines; determine office priorities; meet deadlines and respond to office emergencies; interpret and apply specific policies and procedures; compose correspondence; and establish and maintain cooperative working relationships with those contacted in the course of work. Legal Secretary II: Knowledge of civil, criminal, juvenile, domestic, probate, family, and other statutes governing the District Attorney, Public Defender and Health and Human Services Agency; operations and procedures of the District Attorney, Public Defender and Health and Human Services Agency; legal terminology, forms and formatting used in the District Attorney, Public Defender and Health and Human Services Agency; office practices and procedures; style/format of business correspondence, punctuation, spelling, and general English usage; modern office practices, procedures, and equipment; filing and recordkeeping methods; and modern office equipment. Ability to perform complex legal secretarial and clerical duties; organize work effectively to meet critical administrative deadlines; determine office priorities; meet deadlines and respond to office emergencies; interpret and apply specific policies and procedures; compose correspondence independently; act as a lead worker and provide direction, training and feedback to other clerical staff; and establish and maintain cooperative working relationships with those contacted in the course of work.

Minimum Qualifications: It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below. Legal Secretary I: One (1) year of clerical experience preparing a wide variety of legal documents; OR Three (3) years of responsible clerical experience in an office environment. Legal Secretary II: Two (2) years of full-time experience comparable to a Legal Secretary I with Shasta County.

Supplemental Questions: Responses to the following must be submitted with a completed application.

1. Do you possess one (1) year of clerical experience preparing a wide variety of legal documents? Yes / No If "Yes," please provide details including, but not limited to, employers, dates of employment, and job duties. If "No," type N/A.
2. Do you possess three (3) years of responsible clerical experience in an office environment? Yes / No If "Yes," please provide details including, but not limited to, employers, dates of employment, and job duties. If "No," type N/A.
3. Do you possess two (2) years of full-time experience comparable to that of a Legal Secretary I with Shasta County? Yes / No If "Yes," please provide details including, but not limited to, employers, dates of employment, and job duties. If "No," type N/A.
4. Please indicate if you have experience with the following (check all that apply): Multi - Calendar scheduling in a professional setting, Processing inter-agency or business to business correspondence, Case Management Systems, Records Management Systems, Interaction with confidential documents or records, None of the above
5. This position is in an office that works closely with attorneys assigned to handle criminal matters. Do you understand that some tasks required in this role may involve reading police reports, hearing stories about criminal acts, exposure to graphic materials, and speaking with defendants, witnesses, and victims on the phone or in person? Yes / No

Physical Demands and Work Environment: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10