Office Assistant - City

Job Posting

This posting will be used to fill a current vacancy in the Code Enforcement Division of the Development Services Department within the City of Oklahoma City. An eligibility list will be established or supplemented for filling future vacancies per provisions of the American Federation of State, County and Municipal Employees (AFSCME) Collective Bargaining Agreement. The Office Assistant is primarily responsible for performing general office procedures, managing records, completing data entry, assisting with special projects, and providing other advanced clerical support to an assigned work section or division. Duties may vary depending on the work section or department.

Honorably discharged veterans of the United States Active Duty Armed Forces, National Guard, and Reserve Forces who are not currently employed full-time by the City of Oklahoma City and who meet the qualifications for the position shall be given preference. To receive preference, veterans must submit verification of honorable discharge from the United States military service (Department of Defense Form DD214 or NGB Form 22) prior to the closing date of the vacancy announcement.

Possession of a high school diploma, GED, or equivalent.

Knowledge of and skill in applying rules of grammar, spelling, and punctuation.

Knowledge of and skill in taking dictation and/or accurately transcribing information manually or with the use of electronic dictation equipment.

Skill in operating a personal computer using Microsoft programs such as Word and Excel.

Skill in typing accurately and neatly (minimum 45 net words per minute).*

Skill in communicating with tact and diplomacy.

Skill in recording information accurately.

Skill in operating standard office equipment.

Skill in performing general clerical tasks.

Skill in following verbal and written instructions.

Ability and willingness to maintain confidentiality.

*Note: This skill does not apply to Office Assistant positions in the Police Department.

Primarily indoors, subject to sitting, standing, walking, or using a telephone for extended periods.

Subject to continuous exposure to light and glare from objects such as computers, monitors, and similar equipment.

Subject to frequent low-level noise from objects such as keyboards, copiers, telephones, and other office equipment.

Arm-hand steadiness and manual finger dexterity enough to operate equipment (e.g. keyboards, ten-keys, telephones, etc.) and to file documents.

Near vision enough to read and verify information such as written and machine generated documents, reports, etc.

Speech and hearing enough to communicate in person and by telephone.

An eligibility list will be established from this posting consisting of applicants who receive a score of 70 percent or better. Multiple selection procedures may be utilized; a minimum of 70 percent or better will be required on each; and the results of multiple selection procedures will be equally weighted. The eligibility list will be in effect for 90 days from the date of the final selection procedure and will be used to fill future vacancies.

City employees are required to receive pay electronically, either via direct deposit or pay card.

If this position is open to external applicants and you are a former employee, you must be eligible for rehire to participate in any selection process. If you are unsure of your rehire status, please contact the Human Resources Department at View phone number on click.appcast.io. If your rehire status has been coded "Not Eligible," "Eligible 3," or "Conditional," you will need to request a review of your rehire status through the Human Resources Department's Employee and Labor Relations Division.

Upon a conditional offer of employment/acceptance of position, the City of Oklahoma City will conduct a criminal history background check for external applicants. Applicants will be provided contact information for any third-party reporting agencies used to collect background information in connection with conditional offers of employment.

If the position accepted includes a driver license (commercial or non-commercial) Job Requirement, the City of Oklahoma City will obtain a Motor Vehicle Report for internal and external applicants.

If the position accepted is safety sensitive and/or a driving position, internal and external applicants will be provided a copy of the City of Oklahoma City's Drug and Alcohol Testing Policy prior to being directed for a drug test. A copy is also available at the link below:

AFSCME CBA Addendum C: Drug and Alcohol Testing Policy

If the position accepted is cyber security sensitive, internal and external applicants will be subject to a Criminal Justice Information Services (CJIS) Interstate Identification Index (III) Fingerprint Background check. Additionally, employees in this job classification must complete Level 4 Security Awareness Training and pass an online certification test.

If the position accepted includes a lift/push/pull/carry Physical Requirement of 25 pounds and greater, internal and external applicants will be directed for a physical examination.

The City of Oklahoma City will not discriminate against any applicant or employee because of race, color, religion, sex (including pregnancy, actual or perceived sexual orientation, and gender identity and/or expression), national origin, age, disability (mental or physical) and genetic information (including family medical history).