Executive Assistant

Job Description

Job Description

We are looking for a detail-oriented Executive Assistant to support leadership in Jacksonville, Florida. This part-time opportunity offers 30-35 hours per week and is designed as a Contract to Permanent position for someone who can keep schedules organized, manage travel logistics, and assist with day-to-day executive coordination. The ideal candidate brings strong administrative judgment along with basic accounting experience, including familiarity with QuickBooks.

Responsibilities:
• Manage complex calendars for executives, ensuring meetings, appointments, and priorities are organized efficiently.
• Coordinate business travel from start to finish, including booking flights, lodging, transportation, and related itineraries.
• Prepare and support executive meetings by organizing schedules, confirming attendees, and keeping logistics on track.
• Handle administrative tasks that help leadership stay focused, including correspondence, scheduling updates, and follow-up coordination.
• Assist with routine accounting support such as basic recordkeeping, invoice tracking, or data entry using QuickBooks.
• Maintain accurate and timely information across calendars, travel plans, and meeting details to reduce conflicts and delays.• Previous experience in an Executive Assistant or similar administrative support role.
• Strong ability to manage calendars and coordinate multiple priorities with accuracy.
• Experience arranging business travel and handling related logistics independently.
• Confidence supporting executive meetings and maintaining clear, detail-oriented communication.
• Basic accounting knowledge with hands-on exposure to QuickBooks.
• Excellent organizational skills and attention to detail.
• Availability to work part-time hours of approximately 30-35 hours per week.