Senior Payroll Specialist

Salary Range: $29.09 - $43.83 per hour

The pay range above represents the lowest possible rate for the position and the highest possible rate. Factors that may be used to determine where newly hired employees will be placed in the pay range include the employee specific skills and qualifications, relevant years of experience and comparison to other employees already in this role. Most often, a newly hired employee will be placed below the midpoint of the range.

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Senior Payroll Specialist - One (1) Full-Time Position Available

Position Overview:

The Senior Payroll Specialist assumes primary responsibility for the Health System's in-house payroll processing. Primary responsibilities include the processing of payroll, defined contribution plans, garnishments and tax liabilities. The position will demonstrate strong knowledge of wage and hour law, payroll concepts and practices, and have the proven ability to interpret payroll procedures and policies, California Employer's Guide and the IRS' Employer's Tax Guide. The position will also identify and improve payroll processes, resolve payroll issues, and provide exceptional customer service.

Process time cards on a timely basis to ensure payroll distribution time schedule is met
1. Review and code time cards to ensure payment is consistent with the System's policies
2. Coordinate with various departments and with Human Resources to ensure appropriate employee file documentation for deductions and other pay arrangements, and keep records electronically in an organized manner for ease of access
3. Resolve employee payroll issues in a courteous and timely manner
4. Calculate and input payroll adjustments and retroactive pay increases
5. Prepare appropriate documents and secure appropriate approvals for payroll tax deposits and for transfer of payroll funds as needed and within the prescribed time frame
6. Process all child support and garnishment court orders and timely submit for payment
7. Maintain and timely process defined contribution plans according to the plan documents
8. Prepare and submit as appropriate (monthly, quarterly, annually) required Federal and State payroll reports
9. Keep immediate supervisor informed of payroll issues and any reporting discrepancies
10. Stay current on the Health System payroll policies, payroll regulatory requirements, and payroll tax withholding and reporting requirements at both state and federal levels
11. Ability to review payroll policies and determine areas where pay practices are inconsistent with policy, coordinating updates to policy with management
12. Ensure that the Heath System policies and regulatory requirements as it relates to payroll and payroll processing are being administered correctly
13. Assist in the development of policies and procedures as needed including the ability to compose new and/or revised policies and identify key issues
14. Maintain and update payroll tax rates on system used by the Health System
15. Coordinate changes to the payroll processing system, researching and updating program modifications and impact on users and payroll staff
16. Coordinate and/or conduct various payroll tax and audits as they arise (EDD, IRS, 403b, and workers compensation)
17. Conduct payroll training at new hire orientations
18. Adhere to departmental and Health System policies as it relates to confidentiality of payroll information.
19. Performs other duties as assigned.

Minimum Qualifications:

• High school graduate or equivalent (GED).
• Three (3) years of experience in payroll processing and payroll tax reporting.
• Three (3) years of experience with payroll and time and attendance applications.
• Three (3) years of experience with in-house, payroll processing and taxation.
• Two (2) years of experience using MS Window, MS Excel and MS Word.
• Ability to prioritize, multi-task and meet deadlines under minimal supervision.
• Ability to work independently, timely and identify and improve payroll processes.
• Ability to resolve payroll issues and provide exceptional customer service.
• Ability to maintain confidentiality.
• Detail-oriented and exceptionally organized.
• Very good interpersonal, verbal and written communication skills.

Preferred Qualifications:

• AA degree in Business, Accounting or in an equivalent area.
• Two (2) years of hospital payroll background experience.
• Three (3) years working progressively in a payroll office in a senior or supervisory position.
• Six (6) years of experience in payroll processing and payroll tax reporting.
• Certified Payroll Professional (CPP) or other designation.
• One (1) year of Meditech and/or ExpressNet software experience.

Nationally Recognized. Community Focused.

Community Memorial Healthcare is proud to earn the 2026 Outstanding Patient Experience Award from Healthgrades, placing Community Memorial Hospital - Ventura among the top 15% of hospitals nationwide and one of only 13 hospitals in Southern California recognized for patient experience excellence. Extraordinary patient care begins with extraordinary teams.

View all of our awards and accreditations and learn more about us as you explore career opportunities with a team committed to compassionate, award-winning care.

Community Memorial Health System was established in 2005 when Community Memorial Hospital in Ventura merged with Ojai Valley Community Hospital. It is comprised of these two hospitals along with a network of primary and specialty care health centers serving various communities across west Ventura County. Our health system is a community-owned, not-for-profit organization. As such, we are not backed by a corporate or government entity, nor do we answer to shareholders. We depend on - and answer to - the communities we serve.

Community Memorial Healthcare Benefits

To help heal, comfort, and promote health for the communities we serve, Community Memorial Healthcare takes care of our community of employees so our local community can be cared for. That's why we provide competitive benefits, along with great career choices, training, and leadership development. Our total rewards package provides benefits that support you and your family's health and wellness in all aspects of life. From our top tier insurance plans to our employee assistance program, take advantage of what CMH has to offer so you and your loved ones can have peace of mind now and for years to come. CMH is here for you and your family every step of the way.

• Competitive Pay
• Shift Differentials
• In-House Registry Rates
• Fidelity 403(b) Retirement Plan
• Paid Time Off
• Medical (EPO/PPO), Dental, & Vision Insurance Coverage
• Voluntary Worksite Benefits
• Employee Assistance Program Available 24/7 (EAP)
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF)
• Recognition programs
• Employee service recognition events
• Home, Retail, Travel & Entertainment Discounts
• National Hospital Week and National Nurses Week celebrations

Community Memorial Healthcare is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. We strive to promote an environment where exceptional people bring diverse perspectives and find belonging, support and connection to their work in our community.

"We are an AA/EEO/Veterans/Disabled Employer"