Office Manager/Accounting Support

Job Description
Job Duties/ Responsibilities:

We are seeking a highly skilled and organized Office Manager/Accounting Support to oversee the efficient functioning of our Office and Accounts operations. Candidate will be responsible for day-to-day accounting activities coordinating meetings, managing databases, and facilitating smooth communication within the organization. Additionally, handle financial tasks, including, invoice generation, A/P, A/R, payroll and basic accounting duties. Candidate will serve as a key point of contact for staff, suppliers, and clients, ensuring excellent relationships and effective collaboration. As an integral part of our team, candidate will contribute to maintaining up-to-date administrative procedures and supporting the organization's HR function. The ideal candidate will possess exceptional leadership abilities, possess proficiency in various software packages, and have a strong understanding of accounting principles and processes.

Key Responsibilities:
•Coordinate and organize meetings, ensuring all necessary arrangements are made.
• Support Company's accounting functions like generate invoices and handle accounting tasks such as accounts payable and accounts receivable using ERP system .
• Enter all invoices, bills and verify and process payments.
• Receive payments from customers and manage activities of A/R and A/P for any discrepancies or collections .
•Manage databases and ensure accurate data storage and retrieval.
•Organize company events and conferences, ensuring their successful execution. Arrange transportation and accommodations as required.
•Order office supplies, stationery, and other essential items for the office.
•Handle correspondence, complaints, and queries promptly and professionally.
•Prepare professional letters, presentations, and reports to meet business needs .
•Act as a liaison between staff, suppliers, and clients, fostering positive relationships.
•Implement and maintain efficient office administrative systems and procedures .
•Coordinate training for new employees, developing effective training programs.
•Ensure compliance with health and safety policies, promoting a safe work environment.
•Maintain strict confidentiality of executive-level communications and activities.
•Utilize a range of software packages, including ERP systems, to streamline operations.
•Attend meetings with senior management, providing valuable insights and updates.
•Assist the organization's HR function by keeping personnel records up to date and coordinating interviews.
•Collect, confirm, and process timesheets, overtime, and track employee vacation and sick time.

. Oversee daily operations and maintenance of the office building


Requirements

Education and Experience:
•An associate degree in business or accounting or similar degree or experience.
•Minimum of 2-3 years of experience as an Office Manager and accounting assistant, demonstrating proficiency in office management tasks.
•Proficiency in MS Office suite, including Word, Excel, and PowerPoint.
•Familiarity with accounting software such as ERP systems and other relevant software.
•Strong knowledge of generally accepted accounting and bookkeeping principles and procedures.

Skill Sets:
•Strong analytical skills with a keen attention to detail.
•Proven proficiency in Microsoft Office applications, including Excel, Word, and PowerPoint. Experience using QuickBooks and familiarity with various computer systems.
•Exceptional problem-solving skills, with the ability to identify issues and propose effective solutions.
•Ability to thrive in a fast-paced environment, managing multiple tasks and priorities simultaneously.
•Excellent communication skills, both written and verbal, enabling effective interaction with various stakeholders.
•Strong interpersonal skills to collaborate with customers, vendors, and service providers, ensuring the collection of necessary information for bids and quotes.
•Outstanding problem-solving abilities, approaching challenges creatively and finding efficient resolutions.
•Exceptional multitasking and time management skills, enabling effective coordination and prioritization of tasks.


Benefits

• 401(k)
• Paidtime off

Job Type : Full-time

Pay :$40,000.00 - $50,000.00 per year

Schedule :

• 8 hourshift
• Mondayto Friday

Ability to Relocate : West Chester, OH 45069: Relocate before starting work (Required)

Work Location: In person