Administrative Assistant

Norvell IP llc, a distinguished trademark and copyright law firm based in the Chicago area, proudly represents an array of globally renowned brands across industries such as fashion apparel, travel, finance, technology, and entertainment. We are currently seeking a driven and resourceful Administrative Assistant to complement our expanding team. This position is based in our Lincolnshire, IL office and requires in‑office attendance 5 days per week. Our ideal candidate possesses exceptional written and verbal communication skills, strong organizational abilities, and technical proficiency, enabling them to consistently deliver high-quality work while managing multiple priorities in a fast‑paced professional environment. Key Responsibilities Efficient organization and management of electronic and physical files. Handling incoming correspondence promptly and accurately. Managing incoming phone calls and directing them appropriately. Greeting clients and visitors in a professional manner. Providing clerical support by drafting correspondence and preparing documents for distribution. Assisting with incoming invoices and statements. Supporting various administrative functions across the firm, including scheduling appointments, coordinating meetings, and making reservations. Maintaining office supply inventory by monitoring stock levels, ordering supplies, and verifying receipt of deliveries. Assisting with the preparation of presentations, reports, and firm communications. Managing office equipment and coordinating maintenance or troubleshooting when needed. Assisting with onboarding activities for new employees, including preparation of materials and office setup. Providing administrative support for special projects and firm events as assigned. Qualifications Meticulous attention to detail and commitment to accuracy. Strong organizational and time-management skills with the ability to manage multiple tasks effectively. Proficiency in Microsoft Outlook, Word, Excel, Adobe Acrobat, and cloud‑based systems. Associate's or Bachelor’s Degree preferred. 1–2 years of administrative or general office experience preferred. Law firm or professional services experience is a plus. Excellent interpersonal skills, a collaborative mindset, and a positive attitude. Ability to work independently while contributing to a team-oriented environment. What We Offer Competitive hourly compensation of $50,000 - $55,000/yr, based on experience. Generous paid time off, medical and dental coverage, life insurance, long-term disability insurance, and a 401(k) plan with employer matching. A collaborative and supportive workplace culture. Opportunity to gain experience within a growing intellectual property law firm. Professional development and growth opportunities. #J-18808-Ljbffr Norvell IP llc