Payroll/AP Clerk

Brief Description

The Payroll and Accounts Payable (A/P) Clerk is responsible for ensuring accurate and timely processing of payroll and vendor payments. This role handles the day-to-day payroll operations, including time tracking, payroll preparation, and resolving payroll-related inquiries. Additionally, the A/P responsibilities include verifying and entering invoices, preparing payment runs, and managing vendor records. The Payroll and A/P Clerk works closely with the finance and HR teams to ensure compliance with payroll laws and accounting regulations, supporting the organization’s financial accuracy and employee satisfaction.

Qualifications

• High school diploma or GED required.
• Bachelor’s degree in accounting or related field preferred.
• Two years’ experience with payroll, accounting, or data entry preferred.
• Proficient in Microsoft Office Suite, Outlook, Excel, Word.
• A valid California driver’s license is required of staff who have regular driving duties, and the driving record must meet the requirements of their position and be approved by the agency’s insurance company.

Essential Job Functions

• Operate an agency or personal vehicle for work-related activities which may include, client visits, meetings, trainings, or other agency-related appointments
• Ensure compliance with driving requirements, including maintaining a valid driver’s license current vehicle registration, and proof of insurance as required by agency policy.
• Ability to learn custom computer accounting software.
• Ability to juggle multiple tasks and meet deadlines efficiently.
• Attention to detail, accuracy, and timeliness are required.
• Strong interpersonal and communication skills to effectively support and address inquiries from internal departments, ensuring a positive experience and timely resolution of payroll and accounts payable issues.
• Strong organizational skills.
• Physical, mental and emotional health adequate to perform job duties.
• Demonstrated ability to work in highly confidential position and maintain confidentiality of agency business.
• Detail oriented with ability to understand significance of departments consistency and knowledge.

Responsibilities

• Prepare and complete forms related to payroll and benefits.
• Assist with maintenance of benefit plans including health and section 125.
• Provide assistance with accounts payable.
• Monitor company credit card expenses, ensure proper documentation, and tracking credit card limits.
• Maintain records for accounting and personnel and complete data entry.
• Assist with employee interfacing in regard to payroll, benefits, employment verifications, etc.
• General filing.
• Mail receipt and distribution.
• Provide training at new employee orientation on training timecard entry, job coding, and other payroll assistance.
• Responsible for preventing and controlling infection.
• Responsible for maintaining a culture of quality and safety.

Other

• Attend all required meetings and trainings.
• Report any suspected child or dependent adult/elder abuse or neglect immediately to direct supervisor or utilize the chain of command if supervisor is unavailable.
• Report any client imminent danger to self or to others or gravely disabled immediately to direct supervisor or utilize the chain of command if supervisor is unavailable.
• Other duties as assigned.

Summary

We are a nonprofit organization with a mission to strengthen families and communities by transforming lives! We are currently recruiting for a Payroll/ AP Clerk for our Administration program, who is ready to make a difference in the lives of others!

Why Sierra Vista?

Our supportive, caring environment extends not only to our clients and families, but to our valued staff as well. Employees from a number of disciplines work together in a collaborative, stimulating environment that is a model for quality care.

Sierra Vista Child & Family Services Offers

• Health Insurance Coverage - SVCFS offers a comprehensive health benefits package which includes medical dental vision coverage, and an employer paid life insurance policy.
• 2 weeks of vacation, 11 paid holidays, 12 sick days upon accrual.
• Employee Assistance Plan unlimited access to professional consultants for money management, family counseling, legal advice and many other areas.
• Optional 403(b) retirement plan with employer matching.
• Clinical Supervision for state licensure.
• Opportunities for growth and professional development.
• Non-Profit Student Loan Forgiveness.
• Salary Increases each year.
• Supportive/collaborative work environment.
• Discounts are available to employees for gym memberships, with cellphone plan providers and other discounted perks.

Base Pay: $20.34-$26.46/hour