Specialist II/III - Controllers

Job Description

Job Description

Position Function:

The level of the position will be determined based on the candidate’s experience and qualifications.

Process accounts payable disbursements and employee reimbursements. Maintain subsidiary ledgers of various general ledger accounts. Prepare general ledger entries for accounts payable disbursements, accruals, amortizations, expense allocations and employee reimbursements. Ensure timeliness and accuracy of payments and reports.

Performs all duties and interacts with internal and external customers in a manner that is expressly aligned with the Company's Core Values of approaching all actions with a “Voyaging Spirit” and being “Positively Ohana”. Exhibits core competencies that result in consistent delivery of positive Customer Interactions, Empowerment and Ownership and demonstrates key professional and performance skills such as Active Listening, effective Oral and Written Communication, Action and Solution Oriented and Thoroughness.

Primary Accountabilities:

• Receive incoming bankwide vendor invoices, load into AP software with GL account and cost center information, and route electronically to applicable managers for approval.
• Process accounts payable disbursements for the bank and CPB’s Client Property Payment Service on accounts payable software and submit related general ledger entries. Ensure accuracy of data entry, proper authorization of disbursements, compliance with disbursement and spending policies, proper general ledger postings and allocations and timeliness of payments.
• Process entries and maintain subsidiary ledgers related to accounts payable such as accrued expenses, and other relevant general ledger accounts. Ensure that all transactions are properly reflected, reconcile balances to general ledger, prepare general ledger entries for amortization and accruals and maintain documentary support for account activity.
• Research and respond to requests for information regarding accounts payable disbursements and subsidiary ledger transactions. Maintain records of transactions and prepare required IRS information reports (Form 1099-MISC).
• Perform other AP or Finance Operation functions, including but not limited to: 1) Assisting with requests from auditors/examiners 2) assisting AP Clerk and other areas as needed to complete or reconcile priority tasks 3) assisting to prepare year-end reports 4) participate and implement continuous Accounts Payable process improvement.
• Process entries for corporate cards, reimbursements, travel and other accounts payable related entries. Ensure that requests are submitted with proper approvals and supporting documentation.

Minimum Qualifications:

Education:

Specialist II and III:

• High School Diploma or GED equivalency required.
• Associate’s Degree in accounting, finance or related field preferred.

Experience:

Specialist II:

• 2+ years of experience in Accounts payable/accounts receivable required.

Specialist III:

• 3+ years of experience in Accounts payable/accounts receivable required.

Physical Requirements & Working Conditions:

• Must be able to perform light physical work and to move or lift items including but not limited to boxes, files and papers up to 20 pounds unless otherwise as indicated.
• Must be able to operate and proficiently use standard office equipment, including phone, copier, personal computer and/or other work related mechanical or electronic devices and applications.
• Must be able to clearly communicate verbally and in writing with all internal and external customers. Must also be able to hear sufficiently to engage in daily discussions and interactions.
• Must be able to read and understand bank-related documents.
• Must be able to work in a conventional office setting, involving sitting at a desk or workstation for long periods of time. Must also be able to adapt to different work environments as needed to perform the job.

We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.