Administrative Assistant (Data Centers)

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good. This job opportunity is available at ANY location in the United States. Ideally, selected candidates will be near a JACOBS U.S. based office. Your impact Provide administrative coordination to ensure projects under the ICT Department proceed in a timely and efficient manner. Prepare, proofread, and distribute correspondence, reports, presentations, and technical documentation. Support the preparation of reports and process flow charts using a variety of computer applications. Support the gathering of information and addressing follow-up questions in result of D&C Bright Idea submissions from general employees. Provide administrative assistance by preparing materials, building and maintaining meeting agendas, taking minutes, distributing meeting minutes, and following up for completion of action items for timely execution. Assist in the development of continuous improvement initiatives. Assist in the data entry for staffing plans. Coordinate departmental meetings, including agenda preparation, minute-taking, and follow-up on action items. Additional duties as assigned to support the ICT Engineering Department. Here’s what you’ll need Education Associate’s degree or higher in Business Administration, Office Management, Information Technology, or a related field is preferred. Equivalent combination of education and relevant work experience will be considered. Experience Minimum 2–3 years of administrative experience, preferably within a technology, engineering, or IT environment. Experience supporting senior-level management or department heads. Technical Skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Teams, SharePoint). Familiarity with IT service management (ITSM) tools or ticketing systems is an advantage. Basic understanding of ICT concepts and terminology to facilitate effective communication within the department. Experience with document management systems and electronic filing. Core Competencies Excellent organizational skills with the ability to manage multiple priorities and deadlines. Strong written and verbal communication skills. High level of discretion, professionalism, and attention to detail. Proactive problem-solving ability and a collaborative team-oriented mindset. Ability to work independently with minimal supervision. Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to medical, dental, vision and basic life insurance, 401(k) plan, paid time off (allocated plans start date 17 days per calendar year), seven paid holidays, and caregiver leave and the ability to purchase company stock at a discount as well as legally mandated benefits. The base salary range for this position is $43,800.00 to $60,300.00; though will be paid hourly based on hours worked. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Onsite employees are expected to attend a Jacobs Workplace on a full-time basis, as required by the nature of their role. #J-18808-Ljbffr