External Affairs Coordinator

Special Instructions to Applicants

This position is not remote. On-site presence will be required at a minimum of 3 days per week, depending on departmental and organizational needs. For more information, please consult the hiring manager.


Department Summary

UCLA Extension is one of the nation's leading continuing and professional education providers, serving more than 35,000 students annually. The External Affairs department advances UCLA Extension's mission by cultivating and stewarding philanthropic support, strengthening institutional and campus partnerships, engaging donors and community leaders.
Position Summary

Join UCLA Extension as an External Affairs Coordinator and play a key role in supporting fundraising, donor engagement, executive initiatives, and community partnerships. This dynamic position is ideal for a highly organized and relationship-focused professional who enjoys managing projects, coordinating events, supporting leadership, and contributing to mission-driven work that advances educational opportunities and community impact.


Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
Qualifications

• 2+ years Progressively responsible experience in project coordination, administrative operations, fundraising support, higher education administration, nonprofit organizations, or external relations. (Required) And

• 2 years Experience in supporting executive leadership (Required) And

• 3 years Experience utilizing CRM databases or comparable information management solutions. (Required)

• Demonstrated knowledge of fundraising, donor stewardship, and constituent engagement practices, including gift processing and development support activities. (Required)

• Strong project management and organizational skills with the ability to coordinate multiple concurrent initiatives and ensure timely completion of deliverables. (Required)

• Ability to independently prioritize and manage competing assignments, exercise initiative and sound judgment, adapt to changing priorities, and proactively resolve problems in a fast-paced environment. (Required)

• Ability to research, gather, analyze, and synthesize information to prepare reports, dashboards, executive briefings, and recommendations. (Required)

• Excellent written communication skills, including drafting, editing, proofreading, and preparing professional correspondence, reports, and presentations. (Required)

• Strong verbal communication and interpersonal skills to effectively engage with donors, volunteers, faculty, administrators, corporate partners, and community stakeholders. (Required)

• Demonstrated ability to build and maintain collaborative relationships while providing exceptional customer service to diverse constituents. (Required)

• Experience utilizing Blackbaud CRM or similar database systems to maintain data integrity, track activities, and generate reports. (Required)

• Ability to conduct prospect research and develop donor profiles, briefing materials, and background analyses using multiple information sources. (Required)

• Knowledge of event planning and logistical coordination, including registrations, vendor management, communications, and post-event follow-up. (Required)

• Ability to support budget administration, financial tracking, expense reconciliation, purchasing, and related reporting activities. (Required)

• Proficiency with Microsoft Office Suite, Google Workspace, Excel, Adobe Acrobat, Zoom, and project management platforms, with the ability to maintain confidentiality and handle sensitive information with professionalism and discretion. (Required)

Education, Licenses, Certifications & Personal Affiliations

• Bachelor's Degree in Business Administration, Communications, Public Administration, Higher Education, Nonprofit Management, Marketing, or a related field; or an equivalent combination of education/training and professional experience. (Required)

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

• Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

Schedule

Monday - Friday: 8AM - 5PM
Union/Policy Covered

CX-Clerical & Allied Services
Complete Position Description