AP Supervisor

Job Description

Job Description

Description:

Job Title: AP Supervisor

Location(s): Von Ormy, TX

Company: Tomball Controls, LLC

Job Type: Regular, Salaried

About Us:

At Tomball Controls, we specialize in manufacturing custom fuel tanks, custom sound attenuated enclosures, and access platforms for emergency power generators.

We are proud to serve clients across various industries, providing them with high-quality power packaging solutions to meet their specific requirements. With years of experienced team members and a commitment to excellence, we have built a reputation for delivering reliable and durable products on time and within budget.

The AP Supervisor is responsible for overseeing the organization's accounts payable function, ensuring accurate and timely processing of invoices, vendor payments, reconciliations, and month-end close activities. This role manages the AP team, maintains strong internal controls, supports vendor relationships, and drives continuous improvement in AP processes. The AP Supervisor serves as the primary point of contact for accounts payable operations and collaborates closely with other departments to ensure compliance, efficiency, and accuracy.

Key Responsibilities:

• Own and manage the end-to-end Accounts Payable process, ensuring accuracy, efficiency, and compliance with company policies.
• Oversee daily invoice processing and workflow management to ensure timely payment of vendors.
• Monitor AP aging and take appropriate action to resolve outstanding items.
• Prepare ACH and other payment batches for management approval.
• Review payment requests and supporting documentation to ensure completeness and compliance.
• Coordinate payment processing schedules to meet vendor terms and optimize cash management.
• Manage AP-related month-end close activities, including account reconciliations and reporting requirements.
• Manage the AP inbox and workflow queues to ensure timely processing and response to inquiries.
• Oversee three-way matching controls between purchase orders, receiving documents, and vendor invoices.
• Manage the credit inbox and oversee the resolution of vendor credits, debit balances, and disputed invoices.
• Investigate and resolve invoice discrepancies, payment issues, and vendor statement variances.
• Supervise, mentor, and support Accounts Payable team members to ensure efficient and accurate execution of daily responsibilities.
• Ensure compliance with company policies, financial controls, and audit requirements.

Required Qualifications:

• High School Diploma/GED is required.
• Associates or Bachelor’s Degree in Accounting, Finance or a related field preferred.
• 8+ years of Accounts Payable experience
• Strong knowledge of accounts payable processes, internal controls, and month-end close procedures.
• Proficiency in Microsoft Excel and Microsoft Office applications.
• Experience with accounting software or ERP systems preferred.

Equal Opportunity Employer/Minorities/Women/Veterans/Disabled

Tomball Controls is an Equal Opportunity and Affirmative Action Employer. Tomball Controls is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law.