Contracts Specialist

Job Description

Job Description

Overview :

Job Title: Contract Specialist

Work Location: Herndon, VA

Schedule: Full-Time

Due to the nature of the work and contract requirements, U.S. citizenship is required.

The Contract Specialist will support the Director of Contracts and assist with the full life cycle of contract administration, including preparation, negotiation, execution, monitoring, and closeout. This role provides administrative and coordination support across departments to ensure contracts comply with federal, state, and organizational requirements.

The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced environment. This position plays a key role in negotiating, reviewing, monitoring, and evaluating contracts while mitigating risk and ensuring compliance.

Responsibilities :

• Coordinate all phases of contract preparation and administration in support of the Director of Contracts, ensuring timelines, approvals, and compliance requirements are met.
• Support and facilitate all steps related to bids, quotes, and Requests for Proposals (RFPs), ensuring smooth coordination across internal and external stakeholders.
• Negotiate favorable contract terms and conditions that align with organizational goals and minimize risk.
• Conduct comprehensive contract reviews to identify potential risks and recommend appropriate language or mitigation strategies.
• Serve as the organization’s liaison for legal contract reviews.
• Coordinate, process, and track contract modifications, change orders, and amendments through appropriate approval channels.
• Monitor contract execution, including terms, expenditures, deliverables, and performance to ensure compliance and effectiveness.
• Initiate corrective actions when contract compliance issues are identified.
• Develop and deliver detailed reports on contract status, performance, and compliance to project managers, department leads, and senior stakeholders.
• Research and maintain awareness of cooperative procurement resources and best practices.
• Coordinate payment processes for contracts associated with operational and capital construction projects.
• Assist with financial tracking, budget alignment, and expenditure reporting related to contracts.

Qualifications:

• Bachelor's Degree required.
• Two (2+) years of experience in contract administration, negotiation, business law or related experience.
• Previous work experience related to governmental contract administration is desirable. 
• Must be clearance eligible.
• Must be able to pass a background check and drug test.
• Excellent communication and interpersonal skills, with the ability to clearly summarize contract terms and status.
• Experience in a customer-facing contracts role is desirable.
• Strong analytical and problem-solving skills, with the ability to identify issues, analyze root causes, and develop practical solutions.
• Ability to thrive in a fast-paced, dynamic startup environment and manage multiple priorities with competing deadlines.

Physical Requirements:

The work is performed in an office environment and is primarily sedentary in nature. The individual will be required to remain in a stationary position for prolonged periods of time and alternate between different stationary positions. The individual must also be able to move about the office at times. This position requires the ability to communicate frequently. This position may occasionally require the ability to ascend stairs, reach, stoop, kneel, lift light to medium objects, view and operate a computer, keyboard, telephone, and other office equipment and to withstand moderate noise and temperatures.

This position does require travel between various customer sites, in addition to travel for business conferences, customer meetings, and other government and/or contractual needs.

Visionary Solutions EEO:

Visionary Solutions, LLC. is committed to utilizing technology to transform real-world problems into innovative solutions. By ensuring we provide the right resources at the right time, our purpose as a partner is to provide experience from idea to application, encompassing a wide range of complex systems and utilizing technical skills, hands-on experience, and critical thinking abilities to achieve our customer’s success. We are always on the search for dedicated and passionate people to join our team.

Visionary Solutions is an Equal Opportunity Employer (EEO), focused on creating a culture of trust, equity, and inclusion. All qualified applicants are invited to apply to our openings and will receive equal consideration for employment, regardless of race, color, gender identity, religion, age, sex, sexual orientation, national origin, disability status, veteran status, or any other characteristic protected by law. In doing so, we affirm our commitment to foster a workplace environment free from unlawful discrimination, harassment, and retaliation.