Administrative Assistant

Position Summary

The Administrative Assistant provides a wide variety of administrative and clerical support services to an organizational unit, and works under moderate supervision in performing a variety of tasks that require a degree of independent judgment and discretion.. This position may assist in the preparation and control of records and reports regarding operations, personnel changes, etc. Administers programs, projects, and/or processes specific to the operating unit served. Duties may be complex in nature and may involve access to confidential information, as well as include normal administrative activities such as typing, scheduling appointments, maintaining supervisor's calendar, screening calls, etc.

Hourly Rate: $20-26 depending on years of experience

Duties

• • Coordinates and administers accounts receivable activities, including preparing and processing invoices, tracking outstanding payments, monitoring account status, and maintaining accurate financial records.
  • Assists with collection activities by communicating with customers, departments, and vendors regarding outstanding balances, payment status, billing discrepancies, and account resolution.
  • Reviews, verifies, and processes invoices, payment requests, purchase orders, and other financial documents to ensure accuracy, completeness, and compliance with established procedures.
  • Assists with timekeeping processing for payroll.
  • Coordinates logistics for meetings and special events, including attendance tracking, vendor coordination, preparation arrangements, and event-related financial processing.
  • Compiles, analyzes, and summarizes operational, financial, and programmatic data to support departmental reporting, planning, and decision-making.
  • Provides administrative support for departmental operations, including maintaining records, tracking projects and assignments, monitoring deadlines, and ensuring timely completion of administrative processes.
  • Responds to inquiries and provides information regarding departmental services, procedures, accounts, invoices, payments, and operational activities.
  • Sorts and determines disposition of incoming mail; composes correspondence for routine inquiries; prepares letters and packages for mailing.

Education Degree

• High School Diploma or GED
  

Required Experience

• Knowledge of office procedures and equipment.
• Ability to maintain calendar and schedule.
• Knowledge of Microsoft Office.

• Minimum of two (2) in clerical, accounting, or similar positions.

  • Six (6) months experience in the use of spreadsheets and word-processing applications.

Preferred Experience

• Certification in office administration or equivalent experience, preferred.
• Payroll Experience
• Invoice Experience

What STERIS Offers

We value our employees and are committed to providing a comprehensive benefits package that supports your health, well-being and financial future.

Here is a brief overview of what we offer:

• Market Competitive Pay
• Extensive Paid Time Off and (9) added Holidays
• Excellent Healthcare, Dental and Vision Benefits
• Long/Short Term Disability Coverage
• 401(k) with a company match
• Maternity and Paternity Leave
• Additional add-on benefits/discounts for programs such as Pet Insurance
• Tuition Reimbursement and continued education programs
• Excellent opportunities for advancement in a stable long-term career

Pay range for this opportunity is 20-26. This position is eligible for bonus participation.

Minimum pay rates offered will comply with county/city minimums, if higher than range listed. Pay rates are based on a number of factors, including but not limited to local labor market costs, years of relevant experience, education, professional certifications, foreign language fluency, etc.

STERIS offers a comprehensive and competitive benefits portfolio. Click here for a complete list of benefits:STERIS Benefits

Open until position is filled.

STERIS is an Equal Opportunity Employer. We are committed to equal employment opportunity to ensure that persons are recruited, hired, trained, transferred and promoted in all job groups regardless of race, color, religion, age, disability, national origin, citizenship status, military or veteran status, sex (including pregnancy, childbirth and related medical conditions), sexual orientation, gender identity, genetic information, and any other category protected by federal, state or local law. We are not only committed to this policy by our status as a federal government contractor, but also we are strongly bound by the principle of equal employment opportunity.