Administrative Assistant

Salary : $63,828.00 - $91,944.00 Annually
Location : Boulder, CO
Job Type: Full-time
Job Number: SH2026-024
Department: Sheriffs Office
Division: SHE Support Services
Opening Date: 06/02/2026
Closing Date: 6/16/2026 12:00 PM Mountain
FLSA: Exempt


Description
Support Services Division
Administrative Assistant
Hiring Range:
$5,319 - $6,490 Monthly
$63,828 - $77,886 Annually
Salary Range:
$5,319 - $7,662 Monthly
$63,828 - $91,944 Annually
The Support Services Administrative Assistant is a professional administrative position assigned to the Support Services Division and reports directly to the Support Services Commander. This position provides administrative, financial, payroll, procurement, contract, facility, records management, and project support for the Support Services Division, including Communications, the Evidence Group, and other assigned units. The Administrative Assistant serves as a key administrative resource and assists division leadership in the efficient operation of Support Services programs and functions.
New employees receive an 80-hour bank of vacation at the time of hire, in addition to 8 hours of both vacation and medical leave accruals each month.

Boulder County requires its employees to reside in the state of Colorado as of the first day of work.


Boulder County is a family-friendly workplace dedicated to fostering a diverse, inclusive, and respectful environment for all employees. We prohibit unlawful discrimination against applicants and employees on the basis of race, color, religion, gender, gender identity, national origin, age, disability, socio-economic status, sexual orientation, genetic information, or any other status protected by applicable federal, state, or local law.

PLEASE NOTE: When submitting your application be sure to include all relevant education and experience, as applications are screened based on the qualifications listed in this position announcement. Applications that do not appear to meet minimum qualifications, as outlined below, will not be considered. Resumes are not accepted in lieu of completed applications.

Please be aware that your cover letter and resume will not be accessed in the initial screening process, so you must complete your application and supplemental questions with as much detail as possible. Any personally identifiable information (PII) such as name and address will be redacted from applications that meet the minimum screening requirements and are forwarded to the hiring manager. If the hiring manager selects you to advance in the hiring process, your cover letter and resume will then be accessible to the hiring team.

Examples of Duties
1. ADMINISTRATIVE SUPPORT AND OFFICE MANAGEMENT

• Provides administrative support to division leadership and assigned workgroups.
• Assists employees, vendors, partner agencies, and members of the public by providing information and responding to inquiries.
• Prepares correspondence, reports, memoranda, presentations, forms, and other documents.
• Maintains division filing systems, records, and administrative documentation.
• Operates and coordinates maintenance of office equipment.
• Maintains office supply inventories and orders supplies as needed.
• Sorts and distributes incoming and outgoing mail.

2. FINANCIAL, PAYROLL, AND PROCUREMENT ADMINISTRATION

• Assists with preparation and monitoring of divisional budgets.
• Coordinates invoice processing and payment requests.
• Maintains financial spreadsheets and accounting records.
• Creates, reviews, processes, and maintains employee timesheets and payroll documentation.
• Assists with purchasing, procurement, and vendor coordination activities.
• Tracks expenditures and prepares reports as requested.

3. CONTRACTS, RECORDS, AND BUSINESS PROCESS SUPPORT

• Assists with preparation, routing, and tracking of contracts, agreements, and other official documents.
• Reviews and processes records and documents in accordance with County and Sheriff's Office procedures.
• Maintains specialized records and reports.
• Assists with document retention and records management processes.
• Recommends administrative process improvements when appropriate.

4. MEETING, EVENT, AND PROJECT COORDINATION

• Coordinates meetings, training events, and special projects.
• Prepares agendas, meeting materials, and supporting documentation.
• Records, prepares, and distributes meeting minutes.
• Assists with planning and coordination of graduations, promotions, retirements, recognition programs, and other special events.
• Performs special projects of a complex administrative, technical, or confidential nature.

5. FACILITY AND OPERATIONAL SUPPORT

• Assists with scheduling and coordination of facility maintenance and repairs.
• Coordinates with vendors, contractors, and county departments regarding facility and operational needs.
• Assists with uniform ordering and tracking.
• Supports operational and logistical needs throughout the Support Services Division.

6. OTHER DUTIES AS ASSIGNED

• Performs related work as required.
• Assists with additional projects, assignments, and administrative functions as directed by the Support Services Commander or Division Chief

Required Qualifications
QUALIFICATIONS & EXPERIENCE:
At least five years of progressively responsible clerical or administrative experience, preferably in a governmental, public safety, or related environment. Experience with payroll, budgeting, purchasing, contract administration, records management, and coordination of administrative projects is preferred.

EDUCATION:
A high school diploma, or equivalent.
Supplemental Information
PHYSICAL REQUIREMENTS:

1. Vision - Dual vision is not required. Single eye correctable vision is acceptable. Minimum peripheral vision for single vision is 900 on the ear side and 700 on the nose side. Frequently uses vision to read computer monitors, applications, reports, and files, and to observe multiple persons and activity.
2. Hearing - Dual hearing is not required. When tested by use of an audiometric device, does not have an average hearing loss in the better ear greater than 40 decibels at 500 Hz, 1000 Hz, and 2000 Hz with or without a hearing aid when the audiometric device is calibrated to American National Standard. Constantly must be able to hear telephone conversations, conversations with applicants, professionals, and employees. Occasionally must be able to hear alarms.
3. Speech - must have the ability to fluently speak and understand the English language. Constantly uses voice to communicate with other employees, professionals, and the public in person and by telephone. Clear diction and audible volume are required.
4. Body Movement-
   • Arms and Hands - Constantly types on a keyboard and writes using writing tools such as pens, pencils, and markers. Frequently must have the use of at least one arm with the ability for extension above the head to reach for overhead files and supplies.
   • Use of Legs and Lower Body - Must have the ability to move around the work area unassisted. Occasionally must be able respond to persons at the front counter.
   • Lifting - Occasionally must have the ability to move and lift storage boxes full of paper in the basement.
   • Flexibility - Frequently must have the ability and range of flexibility to reach overhead, reach below knees, kneel, stand for long periods and work sitting for long periods.

As well as offering competitive pay and a caring work environment, Boulder County offers employees an array of benefits. For all FTE and Term employees, we provide:

• Outstanding options of comprehensive health plans that include vision and dental coverage. Information can be found
• Additional Benefits can be found
  • Including:
    • Family-forming benefits- infertility treatment, adoption and surrogacy reimbursements
    • 12 weeks Paid Caregiver leave
    • Breast feeding friendly-work environment
    • Sick child care, an infants-at-work policy
    • Access to LifeMart discount hub, including discounts on childcare centers, event tickets, travel and more!
    • Access to a nationally-recognized wellness program
    • Employee Assistance Program
    • PERA 401k
    • Social Security retirement plans
    • Additional Life and Disability Insurance
    • Critical Illness and Accidental Insurance
    • County-paid tuition assistance
    • Eligible for PSLF-
    • Free EcoPass
    • Hospital Indemnity
    • ID Theft Protection
    • Pet Insurance
    • 8 Hours of Paid Public Service Leave
• Generous paid time off
  • Holidays
    • New Year's Day January 1
    • Martin Luther King's Birthday January
    • Presidents' Day February
    • Memorial Day May
    • Juneteenth June 19
    • Independence Day July 4
    • Labor Day September
    • Indigenous People's Day
    • General Election Day November (first Tuesday after the first Monday, even years)
    • Veterans' Day November 11
    • Thanksgiving Day November
    • Friday after Thanksgiving*
    • Christmas Eve- ½ day (full day off depends on day of the week)
    • Christmas Day December 25
    • New Year's Eve- ½ day (full day off depends on day of the week)
  • Vacation**
    • 80-hour bank of vacation at the time of hire
    • Eight hours of vacation per month for the first year of continuous service, then accrue twelve hours of vacation per month after the first year of continuous service.
  • Medical**
    • Eight hours of medical leave for each month employed.
• PERA- The County and all employees pay into both Social Security and PERA
  • Employer contribution to Social Security: 7.65% of salary
  • Employer contribution to PERA (Local Government Division- most county employees: 14.76%

*The District Attorney's Office observe Francis Xavier Cabrini Day on the first Monday in October and omit the Friday after Thanksgiving
**Vacation and Medical leave are based off of full time FTE accruals. Part-time FTE/term employees accrue leave based on the percentage of time they work.
01


It is important that you answer all questions below pertaining to previous life and employment history truthfully, even if previous experiences are not always favorable. Please indicate that you understand the following- I understand that in order for my application to be considered and for me advance through the hiring process, I must answer the following questions truthfully. Any discrepancies between the information that I provide on my application and future testing for this position may disqualify me from the hiring process:

• Yes
• No

02


Please list any and all aliases, maiden name, nicknames, other name changes.
03


List all residences in the last 10 years, beginning with your most recent address, including county of resident. List dates resided at each residence.
04


I acknowledge that in order to be considered for a position with the Boulder County Sheriff's Office I must list all places of employment for the last 15 years.

• Yes
• No

05


Have you ever been discharged (fired), asked to resign, furloughed, or put on inactive status for cause, or subjected to disciplinary action while employed? If so, state place of employment and circumstances.
06


Have you worked for the Boulder County Sheriff's Office previously? If so, state dates employed, position, and supervisor.
07


Have you served in the United States Armed Forces?

• Yes
• No

08


If YES to Military service, were you ever disciplined, arrested, or court marshaled? If so, please explain.
09


Are you now or have you ever been a member of any organization, association, movement, or group which advocates the overthrow of our constitutional form of government, or which has adopted the policy of advocating or approving the commission of acts of force or violence or which seeks to alter the form of government of the United States by unconstitutional means?

• Yes
• No

10


Are you now or have you even been a member of or associated with a group or organization that engages in illegal activities; and/or are you now or have you ever been associated with a group that advocates or engages in hatred, hostility, or violence towards people of a different race, ethnicity, nationality, religion, sexual orientation, gender, age, or other protected categories?
11


Do you have any tattoos/scars/marks anywhere on your body that are associated with a group that advocates or engages in hatred, hostility, or violence towards people of a different race, ethnicity, nationality, religion, sexual orientation, gender, age, or other protected category?
12


Litigation Information: Have you ever been the plaintiff of, or named in civil litigation, or received notice of claim or intent to be sued? If yes, please explain.
13


Please tell us about any prior drug usage (including marijuana and psilocybin mushrooms)- drugs used, how often, approximate last time used for each. Sharing this information will not preclude you from employment, however, it is information we need to evaluate your honesty and integrity as part of the hiring process.
14


Driver's License: List all states where you have been licensed to operate a motor vehicle. LIST YOUR DRIVER'S LICENSE NUMBER.
15


Traffic summons/tickets: List any traffic tickets/summons or accidents, indicated date (to the best of your knowledge), Police or Military Agency, Location, and Disposition.
16


Criminal Offense Information: List any occurrence for which you were arrested, and/or detained by police, regardless of formality and punishment. List occurrences as an adult and as a juvenile. If none, list N/A
17


List any friends, relatives, or acquaintances employed by Boulder County Sheriff's Office and their relationship to you.
18


Were you referred to this position by a current BCSO employee, volunteer, or employee who is contracted to work for the BCSO? If so, what is their name?
19


Have you previously applied with the Boulder County Sheriff's Office? If yes, state for which position(s) applied and dates.
20


Do you have active applications with other law enforcement agencies? If yes, list agency, date, position applied for, and status (if known).
21


Why are you seeking employment with the Boulder County Sheriff's Office and why do you feel qualified for the position for which you have applied?
22


Notwithstanding the provisions of Colorado Constitutional Amendment 20, Medical Marijuana, and Amendment 64 legalizing the limited use of marijuana, or Colorado Revised Statute 12-170-103 (the use of "natural medicines," also known as psilocybin mushrooms, the use or non-duty related possession of marijuana or "natural medicines" (psilocybin mushrooms) by a Sheriff's Office employee is a violation of federal law, and is prohibited by policy. Do you acknowledge the use of marijuana and "natural medicine" (i.e.: Psilocybin mushrooms) is prohibited by Federal law and Boulder County Sheriff's Office policy?

• Yes
• No

23


List all high schools attended, dates attended and school address.
24


AUTHORIZATION FOR RELEASE OF INFORMATION: I hereby authorize the release of all information and records concerning myself to any agent of the Boulder County Sheriff's Office.The intent of this authorization is to give my consent for complete disclosure of information regarding my background, reputation, and character. This includes, but is not limited to: Records of educational institutions; military records; employment and pre-employment records; training records; financial or credit records; complaints or grievances filed by or against me; records of investigation, complaint, arrest, trial and/or convictions for alleged or actual violations of law; the results of polygraph examinations; records of civil complaints made by or against me; and verbal or written statements by any person; however personal or confidential they may appear to be. I respectfully request and direct you to release all such information upon the request of any representative of the Boulder County Sheriff's Office, regardless of any agreement to the contrary I may have previously made with you. I understand that the above information is for use by the Boulder County Sheriff's Office in conducting a background investigation to determine my suitability for employment, and will be kept confidential. I understand that all materials obtained become the property of the Boulder County Sheriff's Office and will not be released to me. In the event my application is disapproved, the specific reason therefore cannot be revealed to me.I understand that I have rights guaranteed by law to privacy with regards to the disclosure and access of records of information concerning me, and I voluntarily, knowingly, and willingly waive those rights with the understanding that information furnished will be used by the Boulder County Sheriff's Office in conjunction with employment procedures.For and in consideration of the acceptance and processing of my application for employment, I agree to hold the Boulder County Sheriff's Office, its agents, and employees harmless from any and all claims and liability associated with my application for employment or in any way connected with the decision whether or not to employ me with the Boulder County Sheriff's Office.I agree to indemnify and hold harmless any person or organization, and their agents and employees, to whom this request is presented, from and against all claims, damages, losses, and expenses, including reasonable attorney's fees, arising out of or by reason of complying with this request.A photocopy, fax, scanned, or electronic version of this release form will be valid as an original hereof, even though said photocopy does not contain my original signature.APPLICANT: Type your full name in the space provided. By doing so, you acknowledge that your typed name constitutes and electronic signature, which holds the same force as an original signature.
25


I affirm that the information contained in this application is true and correct to the best of my knowledge. I understand that withholding pertinent information or purposely falsifying information will be cause for refusing further consideration of my application. I also acknowledge that by submitting my application I am giving the Boulder County Sheriff's Office permission to investigate my background, including criminal history. I understand that my date of birth may be required to accurately conduct a criminal background investigation.

• Yes
• No

Required Question