Executive Administrative Assistant

Job Description

Executive Assistant to CEO & CFO (Healthcare)
Position Summary
The Executive Assistant provides high-level administrative support to the CEO and CFO in a fast-paced healthcare environment. This role requires strong organizational skills, discretion, and the ability to manage competing priorities while supporting executive operations and global communication.

Key Responsibilities

Manage complex executive calendars, meetings, and priorities across time zones
Coordinate domestic and international travel, including detailed itineraries
Prepare and reconcile expense reports in compliance with company policies
Support employee onboarding and assist with open enrollment and HR coordination
Draft, proofread, and manage confidential documents and oversee document execution
Serve as a liaison between executives, internal teams, and international clients
Organize meeting logistics, materials, and follow-up actions

Qualifications

5+ years supporting senior executives (CEO, CFO, or equivalent)
Experience in healthcare or regulated industries preferred
Strong proficiency in Microsoft Office and collaboration tools

Skills

Exceptional organization and time management
Strong communication and attention to detail
High level of professionalism and confidentiality
Ability to multitask and work across global teams

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.


Job Reference: JN -072026-427453