Facilities Coordinator

Category: Administrative & Clerical


Location: Pleasantville, OH


Type: Contract


Job ID: 1688803

Facilities Coordinator (Contractor)
Location: Lancaster City Plant - 5640 Lancaster-Newark Road, Pleasantville, OH 43148
Pay Rate: $25.00/hour
Employment Type: Contract
Travel: Approximately 70% - personal vehicle required; mileage reimbursed

Position Summary


United Talent Staffing is seeking a Facilities Coordinator (Contractor) to coordinate and support facility operations across multiple locations, helping ensure safe, functional, and well-maintained work environments.

The Facilities Coordinator will serve as a primary point of contact for routine facility requests, vendor coordination, maintenance scheduling, workplace services, and facilities-related administrative support. This individual will work closely with site leadership, employees, contractors, and service providers to address facility needs, monitor vendor performance, and support organizational standards.

Duties & Responsibilities

• Coordinate day-to-day facility operations across multiple office, operational, and/or field locations.
• Receive, prioritize, and track facility-related work orders, maintenance requests, and repair activities through completion.
• Schedule and coordinate preventive maintenance services, inspections, and facility improvement projects.
• Serve as a primary liaison between employees, site leaders, landlords, and third-party vendors for facility-related matters.
• Monitor vendor performance and ensure contracted services are completed according to established service levels and timelines.
• Conduct routine facility assessments and inspections to identify maintenance, safety, and operational concerns.
• Maintain facility records, service agreements, equipment inventories, floor plans, and compliance documentation.
• Assist with budgeting activities by tracking facility expenses, purchase orders, invoices, and service contracts.
• Support space planning, office moves, furniture coordination, and workplace optimization initiatives across locations.
• Help ensure facilities maintain compliance with applicable safety standards, environmental requirements, and company policies.
• Coordinate emergency repairs and assist with business continuity and facility emergency response activities as needed.
• Provide regular updates and reports regarding facility performance, maintenance activities, and open work orders.

Required Skills & Abilities

• Strong facilities coordination and vendor management skills.
• Knowledge of building systems, preventive maintenance practices, and workplace operations.
• Proficiency with Microsoft Office Suite, including Excel, Outlook, Word, and Teams.
• Experience with work order management or computerized maintenance management systems (CMMS).
• Strong project coordination and organizational skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines across several locations simultaneously.
• Effective problem-solving and decision-making abilities.
• Ability to review contracts, invoices, and facility-related documentation.
• Strong customer service orientation and professionalism.
• Excellent attention to detail and commitment to workplace safety.
• Ability to work independently and collaboratively with cross-functional teams.
• Strong logical-thinking skills with the ability to resolve problems quickly.
• Dependable personal vehicle required due to travel requirements; mileage will be reimbursed.

Education & Experience

• High school diploma or equivalent required.
• 2-3 years of experience in facilities coordination, property management, workplace services, building operations, or a related field.
• Experience supporting multiple locations and coordinating external vendors is required.

Physical Requirements


Candidates must be able to perform the following essential physical requirements with or without reasonable accommodation:

• Remain stationary at a designated workspace for approximately 25% of the time.
• Move throughout office, operational, and facility environments to complete various tasks.
• Adjust or move objects weighing up to 25 pounds.
• Operate a computer and other office productivity equipment.
• Communicate effectively with others to accurately exchange information and ideas.
• Observe details at close range.
• Travel between company locations and navigate office, warehouse, and operational environments as necessary.

Travel Requirements


This position requires approximately 70% work-related travel, which may include some overnight travel to other locations. Candidates must have a dependable personal vehicle for required travel. Mileage will be reimbursed.