Grants Coordinator - Part-Time - $28.46-$39.88 per hour

Grants Coordinator

We are seeking a highly skilled Grants Coordinator to serve as a key driver of external funding strategy and execution helping ensure SPRHC can expand services, strengthen operations, and support community health through competitive grant funding.

The Grants Coordinator owns the full lifecycle of grants for SPRHC, its clinics, and the VCLC. This includes identifying funding opportunities, writing and submitting competitive proposals, managing awarded grants, and ensuring full compliance with federal, state, foundation, and corporate requirements.

This role is central to sustaining and expanding healthcare services in rural communities. The Grants Coordinator ensures SPRHC can bring in essential external funding, deliver compliant programs, and maintain strong relationships with funders—directly impacting patient care, access, and long-term organizational stability.

Pay Range: $28.46-$39.88 per hour based on experience and qualifications

Essential Job Functions

Opportunity Identification and Pipeline

• Continuously scan federal (HRSA, CMS, USDA, SAMHSA, FEMA), state (CDPHE, HCPF, OEDIT), foundation, and corporate funding sources for opportunities aligned with SPRHC's strategic priorities and rural health mission.
• Maintain a forward looking grants pipeline and present qualified opportunities for Go or No Go review before any application work begins.
• Brief the CFO regularly on the funding landscape: what is available, what SPRHC qualifies for, what is worth pursuing, and what is not.

Proposal Development and Writing

• Lead all federal, state, and other organizational grant writing for SPRHC, its clinics, and VCLC.
• Translate clinical, operational, and community health concepts into compelling, evidence based narratives.
• Build defensible budgets in partnership with Accounting, including indirect cost calculations, match documentation, and allowable cost coding.
• Ensure every submission meets funder guidelines, formatting requirements, and deadlines without exception.

Award Acceptance and Onboarding

• Before accepting any Notice of Award, partner with Finance and Compliance to review match requirements, period of performance, allowable costs, reporting cadence, and repayment triggers.
• Confirm in writing that the named operating owner has read and understood the award.
• Set up each awarded grant in the SPRHC Grant Register with all required tracking fields populated.

Project Management of Awarded Grants

• Serve as project manager for awarded grants, building implementation timelines, deliverable schedules, and reporting calendars.
• Coordinate cross departmental project teams to keep funded activities on scope, on schedule, and within budget.
• Run standing check ins with each grant's operating owner and surface risks early.

Financial Coordination with Accounting

• Work closely with the Finance team to ensure expenditures are coded correctly to grant funds, drawdowns are timely, match obligations are tracked, and program income is captured.
• Support monthly close by confirming grant revenue recognition matches expense activity, with deferred revenue released in the period related expenses are recognized.
• Flag any allowable cost question or budget variance for resolution before it becomes an audit finding.

Reporting and Communication

• Maintain the SPRHC Grant Register as the single source of truth for all active awards.
• Issue regular status updates to the CFO, Accounting, and operating owners on every grant, including drawn versus spent, deliverables due, reporting deadlines, and risk flags.
• Prepare and submit all funder progress reports, financial reports, and closeout documentation accurately and on time.

Compliance and Stewardship

• Ensure ongoing compliance with funder requirements, Uniform Guidance (2 CFR 200), and SPRHC policy.
• Maintain organized, audit ready grant records.
• Serve as the primary point of contact with grant funders, responding to inquiries professionally and protecting SPRHC funder relationships.
• Support audits, monitoring visits, and federal or state site reviews.

Risk Management with the CFO

• Operate as a direct extension of the CFO on grant risk.
• Quantify repayment exposure on any underperforming grant.
• Escalate disengagement, scope changes, or reporting failures before they reach a funder.
• Never communicate with a funder about an exit or scope reduction without CFO authorization.

Organizational Support

• Educate department heads, clinical staff, and leadership on grant requirements and their roles in funded projects.
• Assist with sustainability planning so funded initiatives have a path forward when the grant period ends.
• Contribute to community health planning and performance improvement efforts where grants intersect strategic priorities.
• Other duties as assigned.

Minimum Required Education and Experience

• Bachelor's degree in public administration, healthcare administration, nonprofit management, communications, English, or a related field.

• Minimum three years of professional grant writing experience with a documented track record of successful awards.

• Federal grant writing experience with a documented track record of successful awards.

• Demonstrated ability to write clear, compelling, deadline driven narratives under pressure.

• Proven project management experience including timelines, budgets, and coordination across multiple stakeholders.

• Working knowledge of federal grants administration, including Uniform Guidance (2 CFR 200) and standard reporting platforms (Payment Management System, grants.gov, SAM.gov).

• Two professional writing samples submitted with application, at least one a funded proposal.

Preferred Qualifications

• Healthcare or rural health grant writing experience.

• Direct experience with HRSA, CMS, USDA Rural Development, SAMHSA, CDPHE, or HCPF grant programs.

• Familiarity with Critical Access Hospital and Rural Health Clinic funding streams.

• Working knowledge of accounting principles, sufficient to partner effectively with Finance on grant budgets, drawdowns, indirect cost recovery, and revenue recognition. A background in accounting, finance, or bookkeeping is a meaningful plus, though not required.

• Knowledge of cost report implications of grant funded activities at a Critical Access Hospital.

• Certification in grant writing or project management (GPC, PMP, or equivalent).

Required Knowledge, Abilities, and Skills

• Excellent written and verbal communication skills.

• Disciplined writing under deadline pressure.

• Strong analytical and problem solving skills.

• Financial literacy sufficient to partner with Accounting on budgets and drawdowns.

• Strategic judgment about which opportunities to pursue and which to pass on.

• Cross departmental collaboration without a direct authority line.

• Attention to detail at a level appropriate to federal compliance.

• Confidentiality and professionalism with funders and internal stakeholders.

• Proficiency in Microsoft Office, particularly Word and Excel.

• Ability to work independently in a remote or hybrid environment while staying tightly coordinated with the CFO, Finance, and department heads.

Note: An acceptable combination of education, training, and experience that provides the above knowledge, abilities, and skills may be substituted.

Necessary Special Requirements: For any on site presence at SPRHC or VCLC facilities, must obtain annual flu vaccination and complete any job specific immunizations or screening required of SPRHC personnel.

Unusual Demands: Work is subject to recurring and inflexible funder deadlines, frequent shifts in priority, and concurrent grant cycles that can compress deliverable timing. The role requires composure and accuracy under sustained deadline pressure.

Work Location and Schedule: Hybrid or fully remote within Colorado, with reliable broadband and a dedicated workspace required. Quarterly on site presence in Walsenburg expected, with additional on site days as needed for award acceptance meetings, funder site visits, and major proposal sprints. Part time hours (twenty to twenty eight per week) with potential to convert to full time exempt status based on workload, performance, and award volume.

Benefits

All Employees are eligible for:

• Employee Assistance Program
• 403B retirement fund options (employer match after one year of employment)
• Cafeteria Meal Discount

Full and part-time positions are eligible for:

• Medical benefits including telehealth options
• Dental and vision benefits