Administrative Staff - Executive

Executive Administrative Assistant (Contract-to-Hire)

Location: Boston, MA Duration: 6-Month Contract with Potential for Full-Time Conversion Schedule: On-site 4 days per week Pay Rate: $24$28/hour

Urgent Hiring Need

We are seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership in a fast-paced, collaborative environment. This is a contract opportunity with strong potential to convert to a full-time role.

In this position, you will partner closely with executive leaders to keep priorities moving, communications streamlined, and operations running efficiently. You'll play a key role coordinating across teams, stakeholders, and global time zones while ensuring a high level of professionalism and discretion.

Key Responsibilities

• Provide proactive, high-level administrative support to executive leadership.
• Manage complex calendars, meeting scheduling, and conference room coordination.
• Prepare agendas, presentations, reports, and meeting materials to support executive decision-making.
• Coordinate domestic and international travel arrangements, including multi-leg itineraries and last-minute schedule changes.
• Process expenses and invoices while tracking action items and follow-ups to ensure timely completion.
• Partner with colleagues across multiple locations and time zones to maintain smooth communication and operational alignment.
• Exercise strong judgment and confidentiality when handling sensitive information.
• Support process improvements and help create scalable administrative workflows.

Required Qualifications

• 5+ years of experience supporting senior leaders or executives in an administrative capacity.
• Strong proficiency in Microsoft 365 applications, including Word, Excel, PowerPoint, Outlook, and Teams.
• Proven ability to manage multiple priorities and support more than one stakeholder simultaneously.
• Excellent organizational skills with the ability to adapt quickly in a fast-paced environment.
• Experience coordinating complex travel logistics across time zones.
• Strong attention to detail with excellent follow-through and accuracy.
• Professional communication and interpersonal skills with a customer-service mindset.
• Ability to remain calm, resourceful, and solutions-oriented under pressure.
• Strong written and verbal communication skills.

Preferred Qualifications

• Bachelor's degree, associate degree, or equivalent relevant experience.
• Experience using administrative and expense management systems such as Ariba Buyer, Axiom, and Concur.

Compensation & Benefits

PrideGlobal offers eligible employees a comprehensive benefits package, including:

• Medical, dental, and vision insurance
• Supplemental coverage (accident, critical illness, hospital indemnity)
• 401(k) retirement savings plan
• Life and disability insurance
• Employee assistance program (EAP)
• Legal support services
• Auto, home, and pet insurance
• Employee discount programs

Equal Employment Opportunity

PrideGlobal and its affiliates are equal opportunity employers and prohibit discrimination based on race, religion, color, national origin, ancestry, disability, medical condition, genetic information, marital status, sex, gender identity/expression, age, sexual orientation, veteran/military status, or any other protected characteristic under applicable law.

Fair Chance Employment

Qualified applicants with criminal histories will be considered in accordance with applicable Fair Chance laws, including the California Fair Chance Act and local ordinances.

Accommodations

Reasonable accommodations are available for applicants and employees with disabilities. Please contact us if you require assistance during the hiring process or in performing job functions.

Additional Notice (San Francisco Applicants Only)

In compliance with the San Francisco Lactation in the Workplace Ordinance, written notice of lactation accommodation rights will be provided upon hire or upon request.