Administrative Assistant

Job Description

Job Description

About the Role

The Administrative Assistant plays a crucial role in supporting the smooth operation of the office. This position requires a highly organized individual who can manage a diverse range of tasks, including scheduling, correspondence, document preparation, and data management. The ideal candidate will serve as the go-to person for administrative support, assisting executives and team members with daily operations, coordinating meetings and travel arrangements, and ensuring efficient communication throughout the organization.

This is a  part-time position (approximately 15–20 hours per week) with the potential to transition into a full-time role based on business needs and performance. The ideal candidate is organized, detail-oriented, adaptable, and able to thrive in a fast-paced environment while maintaining a high level of professionalism and confidentiality.

Essential Functions

• Manage calendars and schedule meetings for executives and team members.
• Answer and direct phone calls, emails, and other correspondence.
• Prepare, proofread, and edit documents, reports, and presentations.
• Organize and maintain both digital and physical filing systems.
• Coordinate travel arrangements and process expense reports.
• Assist in planning and organizing company meetings and events.
• Perform accurate data entry and maintain company databases.
• Provide general administrative and clerical support as needed.
• Maintain confidentiality when handling sensitive employee and company information.
• Assist with special projects and other duties as assigned.

Minimum Qualifications

• High school diploma or GED required; Associate's or Bachelor's Degree preferred.
• Minimum of 2 years of administrative experience in a professional office environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Strong organizational, time management, and multitasking skills.
• Excellent written and verbal communication skills.
• Ability to prioritize responsibilities, work independently, and meet deadlines.
• Exceptional attention to detail and accuracy.
• Ability to maintain confidentiality and exercise sound judgment.
• Comfortable learning new software and adapting to changing priorities.