Accounts Payable Specialist

Accounts Payable SpecialistThe Accounts Payable Specialist plays a key role in ensuring accurate and timely processing of invoices and payments within a dynamic finance environment. This position focuses on clearing reconciliation backlogs, maintaining precise vendor records, and supporting month-end accounting activities. You will collaborate closely with a dedicated accounting team, contribute to process improvements, and help maintain the integrity of financial data in a high-volume setting.ResponsibilitiesProcess and enter invoices accurately into the accounting system in a high-volume environment.Assist with clearing existing accounts payable reconciliation backlogs and help streamline AP processes.Review financial transactions for completeness and accuracy, ensuring proper documentation and coding.Reconcile vendor statements and identify discrepancies, following up promptly to resolve issues.Research and resolve invoice, payment, and account issues in coordination with internal stakeholders and vendors.Maintain accurate vendor records and supporting documentation in accordance with organizational policies.Support month-end accounting activities, including reconciliations and preparation of AP-related reports as needed.Collaborate with accounting and finance team members to ensure timely completion of accounts payable processes.Work effectively with multiple screens and systems simultaneously to manage invoices, reconciliations, and vendor data.Perform other accounting and administrative duties as assigned to support the broader finance function.Essential SkillsBachelor's degree in Accounting required.Minimum of 2 years of Accounts Payable and/or Accounts Receivable experience.Experience assisting with reconciliations and invoice processing in a high-volume environment.Experience working in an accounting or finance environment.Proficiency in Microsoft Excel, including pivot tables, basic formulas and functions, and data organization and analysis.Strong attention to detail and commitment to accuracy in all financial transactions.Ability to manage multiple priorities and meet deadlines in a fast-paced setting.Strong work ethic with a willingness to learn and contribute to team goals.Ability to work with multiple screens and systems simultaneously.Experience with accounting or ERP systems such as JAMIS or Deltek, or similar platforms.Additional Skills & QualificationsExperience with JAMIS, Deltek, or other accounting/ERP systems.Experience assisting with reconciliations and invoice processing in a high-volume environment beyond the minimum requirements.Prior experience supporting finance or accounting teams within nonprofit organizations.Prior experience supporting finance or accounting teams within government contracting environments.Prior experience supporting finance or accounting teams within research organizations.Strong interpersonal skills and ability to collaborate effectively with a multidisciplinary finance team.Demonstrated initiative in identifying process improvements within accounts payable or related functions.Work EnvironmentThis role is based in Bethesda, MD, with a hybrid work arrangement that typically includes approximately two days per week in the office, with flexibility available. The schedule runs Monday through Friday, 8:30 AM to 5:30 PM. The position is a 2-month contract with potential extension based on performance and business needs. You will work within a collaborative finance team of about 12 professionals, including colleagues in Accounting, Financial Analysis, and Accounts Payable. The organization operates as a nonprofit with a reputable mission, offering a purpose-driven environment where finance professionals support impactful work while using modern accounting and ERP systems.Job Type & LocationThis is a Contract position based out of Bethesda, MD.Pay and BenefitsThe pay range for this position is $25.00 - $30.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)Application DeadlineThis position is anticipated to close on Nov 20, 2026.Workplace TypeThis is a hybrid position in Bethesda, MD.