Production Project Manager

The Project Manager is responsible for taking new opportunities from initial inquiry discovery scoping internal alignment pre-production and ensuring all teams have what they need to deliver efficiently. This role is the central nervous system of the Gear Seven ecosystem — supporting Production, ARC Studios, Shift Dynamics, NKS, and ChARM by driving clarity, communication, workflows, and client readiness. The PM ensures that projects enter production cleanly, clients have a seamless experience, and internal teams stay coordinated. RESPONSIBILITIES Discovery to Scope & Quote: Receive inbound opportunities from Sales & Marketing Associate. Conduct or support initial discovery calls with HoOps + EP. Collect details: timeline, creative needs, deliverables, tech requirements, budget context.Build quote shells and gather all required inputs. Activate Internal needs by processing project briefs and standing up projects. Verify Director’s availability and desire to be pitched on project > Request Director Reel links for pitches. Ready the best Producer options available to align with potential projects Ensure budgets reflect accurate crew, gear, studio, specialty equipment, travel, and deliverables. Manage revisions and ensure clients receive updated budgets quickly. Internal Project Activation: Run internal kickoff meetings. Prepare kickoff documents Ensure all required documents are filed and complete before pre-pro begins. Client Communication & Experience: Serve as the organized point of contact from discovery through pre-production. Send checklists, prep documents, and reminders to clients. Ensure clients feel informed, supported, and confident in the process. Handoff to Production & Wrap Support: Transition project to Production Lead with a clean handoff package. Support Production/EP with updates or documentation as needed. Upon wrap, ensure the Product Accounting has everything they need to Actualize the budget and process project expenses and crew invoices on time. Ensure all overages are communicated for final invoicing. Internal Workflow Optimization: Maintain project tracking tools (Asana, HubSpot, GCal, WRK Automation,etc.). Identify bottlenecks, propose solutions, and improve workflows. Ensure communication between divisions stays clear and efficient. QUALIFICATIONS: The ideal candidate should possess the following skills and attributes: 2+ Years in production – project management, coordination, or agency environment. Strong understanding of production workflows (pre-pro shoot post). Familiarity with rentals, studio operations, or VP workflows (bonus). Experience with scoping, budgeting, or quoting. Ability to manage timelines, multi-stakeholder communication, and logistics. Ability to flex as a Producer or Post Production Supervisor when needed. Highly organized and detail-oriented Calm under pressure Naturally communicative and proactive Excellent follow-through and accountability Strong note-taking and written communication skills Problem-solver who finds win-win-win scenarios and escalates early and appropriately Comfortable coordinating multiple departments at once Excited by creative ideas & innovation. Rooted in making it work / bringing it to life #J-18808-Ljbffr