Administrative Assistant II - Unit Supply - Gist Unit

Administrative Assistant II - Unit Supply - Gist Unit

Organization: CORR INSTITUTIONS DIV - SPRT OP-LNDRY/FD SVC/SPPL

Primary Location: United States-Texas-BEAUMONT

Job: Office and Administrative Support

Employee Status: Regular

Schedule: Full-time

Travel: No

Salary/Salary Range: $3,100.05 (RET 2.5% Less) Pay Basis: Yearly Hazardous duty/Longevity Pay: Hazardous Pay Training Academy: Pre-Service Training Academy Required Work Site Visits: Yes Study Material: No Overtime Status: Non-exempt

Job Posting: May 26, 2026, 5:00:00 AM Closing Date: Jun 5, 2026, 4:59:00 AM

Job Summary

Performs routine administrative support work. Work involves compiling and tabulating data; checking documents for accuracy; transporting documents; and maintaining files. Works under moderate supervision with limited latitude for the use of initiative and independent judgment.

Essential Functions

• Prepares and proofs correspondence, inventory documents, manuals, purchase orders, records, reports, requisitions, summaries, and related forms; posts information to agency records; and modifies forms and records.
• Assists in conducting inventory; picks up, delivers, and unloads supplies, equipment, and materials; receives, stores, and issues stock items; inspects merchandise for quality and compliance with specifications; and reconciles inventory reports to physical balances.
• Compiles, organizes, and tabulates data; performs calculations and data entry and retrieval; and makes adjusting entries.
• Opens, sorts, logs, and distributes mail; files and maintains supplies, forms, records, and reports; and makes copies.
• * Performs a variety of marginal duties not listed, to be determined and assigned as needed.

Minimum Qualifications

Education, Experience, and Training

• Graduation from an accredited senior high school or equivalent or GED.
• One year full-time, wage-earning customer service, clerical, secretarial, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience.
• Computer operations experience preferred.

Knowledge and Skills

• Knowledge of office practices and procedures.
• Knowledge of business terminology, spelling, punctuation, and grammar.
• Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.
• Skill to communicate ideas and instructions clearly and concisely.
• Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.
• Skill to interpret and apply rules, regulations, policies, and procedures.
• Skill to prepare and maintain complex records and files in an automated system.
• Skill to make arithmetic computations.
• Skill in the use of computers and related equipment in a stand-alone or local area network environment.
• Skill to operate a 10-key calculator by touch preferred.
• Skill to type 45 words per minute (with no more than 10 errors) preferred.

Additional Requirements With or Without Reasonable Accommodation

A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs and ladders, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry 45 lbs. and over, perceive depth, operate a motor vehicle, and operate motor equipment.

B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, working at heights, working on ladders or scaffolding, and traveling by car, van, bus, and airplane.

C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, hand truck, pallet jack, platform truck, drum cradle, telephone, dolly, and automobile

Additional Information

Please note that applications submitted via handwritten forms, email, mail, or fax will not be accepted. Your job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment, supervisor's name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week. If any of this information is not provided, your application may be rejected as incomplete If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who contacts you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request. Only candidates selected for an interview will be contacted. *Outside applicants will be required to submit to pre-employment drug testing as a condition of employment.

Questions regarding this posting may be directed to: Zilleah Ross Human Resources Headquarters 2 Financial Plaza, STE 600 Huntsville, TX 77340 PH View phone number on click.appcast.io EMAIL View email address on click.appcast.io

The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services.