Administrative Support Level III

Administrative Support Level III

The Alaka`ina Foundation Family of Companies (FOCs) has a potential need for an Administrative Support Level III to provide support for our government customer in Herlong, CA.

Description of Responsibilities:

• Provide administrative support services including overseeing scheduling meetings, day-to-day business functions, and making travel arrangements for necessary personnel for identified missions.
• Perform writing tasks in support of the Logistical Assistance Program including but not limited to typing routine letters and memos; validating the memos, reports, executive summaries, and other correspondences for format and content consistent with the Army Correspondence regulations (AR 25-50).
• Perform a wide variety of administrative clerical tasks in such functional areas as work orders, finance, production control, supply or for special projects.
• Will gather, collect, input, record, track and verify data and information from multiple sources.
• Compile reports, statistics, timelines, tables, graphs, and correspondence.
• Design processes and input/control data to enhance workflow.
• Provides data and documentation to others on functional unit processes and procedures.
• Participate in administrative meetings, disseminate associated information and guidance to Division/PMO personnel.
• Prepare documents IAW AR 25-50, Preparing and Managing Correspondence to include preparing Department of the Army memorandums, letters, executive summaries, Information Papers briefings, meeting minutes, and staffing of other DoD correspondence.

Required Degree/Education/Certification:

Must have minimum of High-school Diploma

Required Skills and Experience:

• Must have experience leading and supervising subordinates.
• Must have a minimum of four (4) years of experience (education/training may be substituted for experience) performing a wide variety of administrative clerical tasks in such functional areas as work orders, finance, production control, supply or for special projects.
• Must have direct experience using Microsoft Office Suite, Word, PowerPoint, and Excel, as well as Microsoft Outlook and MS TEAMS to effectively communicate via email with other staff; use the Outlook and MS TEAMS calendar.
• Must have the ability to successfully communicate using effective interpersonal and communication skills in addition to managing numerous efforts and effectively prioritizing and multi-tasking requirements that have a direct impact on the Program.

Desired Skills and Experience:

Five to eight (5-8) years of experience performing a wide variety of administrative clerical tasks in such functional areas as work orders, finance, production control, supply or for special projects preferred.

Required Citizenship and Clearance:

• Must be a U.S. Citizen
• Must hold an Active Secret clearance.

The Alaka`ina Foundation Family of Companies (FOCs) is a fast-growing government service provider. Employees enjoy competitive salaries. Eligible employees enjoy a 401K plan with company match; medical, dental, disability, and life insurance coverage; tuition reimbursement; paid time off; and 11 paid holidays.

We are an Equal Opportunity/Affirmative Action Employer of individuals with disabilities and veterans. We are proud to state that we do not illegally discriminate in employment decisions on the basis of any protected categories. If you are a person with a disability and you need an accommodation during the application process, please click here to request accommodation. We E-Verify all employees.

EOE, including Disability/Vets

The Alaka`ina Foundation Family of Companies (FOCs) is comprised of industry-recognized government service firms designated as Native Hawaiian Organization (NHO)-owned and 8(a) certified businesses. The Family of Companies (FOCs) includes Ke`aki Technologies, Laulima Government Solutions, K?pono Government Services, and Kapili Services, Po`okela Solutions, K?kaha Solutions, LLC, and Pololei Solutions, LLC. Alaka`ina Foundation activities principally benefit the youth of Hawaii through charitable efforts which includes providing innovative educational programs that combine leadership, science & technology, and environmental stewardship.