Executive Administrator

Executive Administrator / Program Coordinator

Remote in Charlotte, NC, SC or FL

Status: Full-Time, W-2

Schedule: Core availability 8:30 a.m. – 5:00 p.m. Eastern, Monday through Friday

Reports To: VP of Operations

About Wingspan Performance

Wingspan Performance partners with leaders and organizations to strengthen communication, improve behavioral performance, and solve the people challenges that often sit underneath costly business problems. We help leaders recognize patterns, shift behaviors, and create meaningful change that improves both individual effectiveness and business outcomes.

We work across industries, organizational levels, and geographies throughout the United States and internationally.

Why This Role Matters

We’re looking for an Executive Administrator / Program Coordinator who brings structure, clarity, and operational excellence to a fast-moving environment. You’ll serve as a trusted partner to senior leaders by protecting executive time, strengthening communication flow, and ensuring priorities move forward with precision and care.

This role is ideal for someone who thrives in complexity, anticipates needs before they surface, and operates with professionalism, emotional intelligence, and discretion.

What You’ll Do

As the Executive Administrator / Program Coordinator, you’ll create the operational rhythm that allows our leadership team to perform at their highest level.

Key Responsibilities

• Own executive calendars across time zones and resolve conflicts before they reach the executive.
• Monitor and prioritize executive inboxes, draft correspondence, and answer directly when you can.
• Book complex domestic and international travel and handle disruptions in real time.
• Prepare agendas, board materials, and decks; take minutes and drive action items to done.
• Host client sessions in Zoom and Teams and fix the tech when it fails minutes before start.
• Keep SharePoint and CRM records current, process expenses, coordinate vendors, and schedule approved social posts.

What You Bring

• 7 + years' experience supporting senior executives
• Advanced Microsoft Office, SharePoint, Teams, and Zoom; working knowledge of Google Workspace.
• Writing that is ready for a senior audience without heavy editing
• Experience taking minutes at board or executive meetings
• Proven success working fully remote, and discretion with confidential information
• A proactive, adaptable, solutions-oriented mindset
• Eagerness to learn and apply Wingspan Performance tools and frameworks

What Success Looks Like

Within your first six months, you:

• Establish trust and operational rhythm with leadership
• Create clarity across calendars, communications, and deliverables
• Anticipate needs and proactively solve problems
• Strengthen internal coordination and client facing operations
• Become a trusted partner who helps the team operate with focus and excellence

What We Offer

• A collaborative environment focused on learning, growth, and meaningful impact
• Flexibility in remote work and scheduling
• Exposure to transformational leadership work across industries
• Flexible Time Off + company paid holidays
• 401(k) with 3% match
• Please note: This position does not offer medical, dental, or vision benefits at this time.

Equal Opportunity Employer

Wingspan Performance celebrates diversity and is committed to creating an inclusive environment for all employees.