Executive Assistant

Executive Assistant

Under general supervision, with latitude for independent judgment and initiative, the Principal Administrative Associate, Level 3, serves as Executive Assistant to the Deputy Commissioner and provides high-level administrative and clerical support. The position is responsible for coordinating executive schedules, meetings, communications, and administrative processes in support of agency operations. Tasks may include, but are not limited to:

• Manage and maintain calendars, schedules, and appointments for the Deputy Commissioner and senior leadership, as needed
• Coordinate and prepare for meetings, conferences, and events, including drafting agendas, assembling materials, recording minutes, and tracking follow-up actions
• Serve as a primary point of contact for internal staff and external stakeholders; receiving, screening, and directing communications and correspondence
• Draft, review, format, and distribute correspondence, memoranda, reports, presentations, and spreadsheets
• Plan and coordinate programmatic activities and events for youth, families, staff, and external partners, including large-scale and employee recognition events
• Maintain administrative records, files, contact databases, and documentation systems in accordance with agency procedures
• Manage incoming telephone calls, mail, scanning, filing, and providing basic technical and administrative support
• Maintain inventory of office supplies and placing orders as necessary
• Provide administrative support for special projects and initiatives, including occasional offsite support for meetings and events, which may include a secure youth detention facility, in accordance with applicable safety and security requirements

This position is only open to candidates who are permanent (not provisional) in the civil service title of Principal Administrative Associate. The Administration for Children's Services (ACS) protects and promotes the safety and well-being of children and families through child welfare and juvenile justice services and community supports.

New York City | Administration & Human Resources