Safety Operations Manager

Job Description

Job Description

Harlem Children’s Zone (HCZ) — a world-renowned education and poverty-fighting organization based in New York — seeks an enthusiastic, dedicated, and mission aligned Safety Operation Manager with the Safety Department.

The Safety Operation Manager will bring a passion for the mission of Harlem Children’s Zone: break the cycle of intergenerational poverty with comprehensive, on-the-ground programming that builds up opportunities for children and families to thrive in school, work, and life.

Our HCZ Safety Team is committed to creating safe spaces for our scholars, families, community, and staff members to thrive. We are stationed at 15+ HCZ sites with a team of New York State licensed safety officers. We provide 24-hour support, 365 days a year, at our 3 Charter School/Community Center locations.

Reporting to the Safety Director, the Safety Operations Manager is responsible for overseeing the administrative aspects of the Safety team. The ideal candidate must be comfortable working in a fast-paced environment and balance the ability to work independently with effective collaboration between the Safety team and the rest of the organization.

For more information, check out Want to Work at Harlem Children’s Zone? Here’s 7 Things You Need to Know.

Requirements

• H.S diploma, Bachelor’s degree preferred
• 3+ years of related professional experience

Who You Are

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook
• Strong scheduling and calendar management skills
• Proven success in administering multiple projects simultaneously and prioritizing workload
• Excellent project and time management skills
• Impeccable attention to details and deadlines
• Excellent communication skills, including written and oral communication skills
• Proven ability to work with a diverse staff
• Resourcefulness, creativity, and strong problem-solving skills is a plus

What You’ll Do

Administrative Duties:

• Maintain employee information

• File absence notes, assist with employee timekeeping via UltiPro
• Update the weekly vacancy report
• Track staff annual Security Guard training requirements
• Maintain and update staff contact information, i.e., mobile phone numbers, site numbers, etc.
• Coordinate new hire onboarding process
• Track hiring progress with candidates to ensure all documents are submitted on time.
• Calendar Management:
• Manage the Director’s calendar
• Manage the Events calendar across the department
• Establish and maintain internal HCZ departmental relationships
• Act as Department HR liaison
• Set up and coordinate meetings and conferences, both internal and external to HCZ
• Responsible for updating department databases, including inventory, staffing and others as requested
• Purchasing and Vendor Management
• Communicate with vendors for billing inquiries
• Submit departmental purchase orders, vendor invoices, reimbursements, and other general expenses in a timely manner

Operations Management:

• Data entry for Certify Me building access system
• Assist with training coordination, including obtaining materials for the team
• Assist Safety Director with key and access code management
• Assist Director in keeping alarm codes and emergency response call lists current
• On call during working hours to assist in coordinating staff assignments during safety crisis issues.
• Assist with the administration of the Fresh Works work order, space request, and incident reporting system
• Perform other duties as assigned

Schedule

• Monday, Wednesday, Friday 9 – 5 pm and Tuesday and Thursday 10 – 6 pm

Benefits

As a member of the Harlem Children's Zone team, you will join a supportive and inclusive community dedicated to helping children, families — and our staff — thrive. We offer highly competitive salaries, a comprehensive benefits package, and opportunities for growth.

Our exceptional full-time benefits include: 

• Highly competitive base salaries
• Paid time off 
• Employee referral bonus 
• Career advancement
• No-cost health insurance
• Life Insurance
• Short-and long-term disability
• Additional voluntary benefits
• Wellness discounts
• Commuter benefits
• Financial wellness perks
• Additional Benefits (Discounts on flights, hotels, theme parks, concert tickets, and more.)

The salary range for this position is $60,000 per year. To be considered, interested applicants can also submit a cover letter and resume to View email address on us.fitly.work. No telephone inquiries or recruiters, please. Replies will only be sent to qualified applicants. Harlem Children’s Zone is an EOE.