Executive Assistant

Executive Assistant NoCo Foundation Ft. Collins/Greeley Organization type: Nonprofit Type of role: Full-time Job Category: Administrative Salary: $65,000 - $80,000 Immediate Supervisor: President & CEO Direct Reports: 0 FLSA Status: Full-time, exempt, in-office in south-central Fort Collins (36-40 hours per week) Date Updated: September 2026 About the NoCo Foundation The NoCo Foundation is a trusted steward and philanthropic partner to donors, professional advisors, and nonprofit organizations across Northern and Eastern Colorado, and this is an exciting time to join our team. As we deepen our community leadership and expand our impact across the region, we are building on strong momentum to meet some of Northern Colorado's most pressing challenges. Our mission is to create transformational community impact by inspiring philanthropy and engaging the region. We do this by delivering innovative philanthropic services, strengthening the nonprofit sector, and convening partners to advance solutions that matter most to our communities. As a nonpartisan convener, thought leader, and catalyst for community-driven initiatives, the NoCo Foundation plays a central role in connecting generosity with meaningful, lasting impact. Quite simply, community is our business, and we are continually evolving to meet this moment with vision, strategy, and action. Position Summary Reporting to the President and CEO, the Executive Assistant serves as a trusted partner to the President & CEO and leadership team, providing high-level administrative, governance, and project management support that advances the Foundation's mission and strategic priorities. This position plays a critical role in coordinating executive operations, supporting the Board of Trustees and committees, assisting in the management of complex projects and initiatives, and ensuring effective communication among staff, trustees, donors, community partners, and other stakeholders. The Executive Assistant exercises sound judgment, maintains strict confidentiality, and proactively manages competing priorities in a fast-paced environment. Through strong organizational skills, attention to detail, and a commitment to service, this position helps ensure the Foundation operates efficiently and effectively while strengthening organizational impact and governance excellence. Principal Duties & Responsibilities Executive Leadership Support Provide comprehensive administrative and operational support to the President & CEO and leadership team. Manage complex calendars, scheduling, travel arrangements, and meeting logistics to maximize executive effectiveness and productivity. Prepare correspondence, presentations, reports, briefings, and other executive materials. Coordinate communications and follow-up between executive leadership, staff, trustees, donors, community partners, and other stakeholders. Anticipate leadership needs, proactively resolve scheduling and administrative challenges, and ensure timely completion of key priorities. Perform other duties as assigned in support of the Foundation's mission and strategic objectives. Assist Leadership in managing and coordinating cross-functional projects that support organizational goals and strategic priorities. Track project timelines, deliverables, action items, and progress to ensure successful completion. Support planning and implementation of strategic initiatives led by executive leadership. Board Governance & Trustee Relations Serve as the primary staff liaison for Board of Trustees and committee administration. Coordinate board and committee meetings, including agenda development, logistics, meeting materials, and follow-up activities. Prepare and maintain board records, meeting minutes, governance documents, trustee directories, and official organizational records. Support trustee recruitment, onboarding, engagement, and ongoing governance activities. Facilitate communication between trustees, committee members, executive leadership, and staff. Coordinate board retreats, educational opportunities, and special board events. Skills & Competencies 4+ years of experience in executive assistant role, business administration, or a related field. Ability to handle confidential information with professionalism and discretion. Demonstrated experience supporting multiple senior staff members or complex environments. Strong project management and organizational skills, with the ability to manage multiple priorities and meet deadlines. Exceptional executive presence, sound judgment, and highly effective communication skills, with the ability to build trust and influence across diverse stakeholders. Self-starter who demonstrates initiative, sound judgment, adaptability, and accountability in a fast-paced environment. Proficiency with Microsoft Office including Outlook, Excel, Teams, and PowerPoint. Experience with Asana preferred. Commitment to continuous learning and a passion for the Foundation's mission, values, and the well-being of Northern Colorado communities. Benefits The expected hiring range for this position is $65,000 - $80,000, depending on experience. 100%-paid employee healthcare Dental/Vision Insurance HSA contribution 401(k) with 5% employer match Tuition Reimbursement Professional development opportunities Commitment to staff wellness How to Apply To apply, please visit our Careers Page. For full consideration, please apply by September 18, 2026.