Senior Marketing Coordinator Proposals (AEC)

Job Description

Job Description

Senior Marketing Coordinator (Proposals & Business Development)

Location: Charlotte, NC (Hybrid)

Industry: Architecture / Engineering / Construction (AEC)

We are partnering with a leading design firm to hire a Senior Marketing Coordinator to support the continued expansion of their Charlotte office, which currently has approximately 20 employees onsite.

This is a high-impact, newly created role designed to bring localized marketing and business development support to a growing market. While the firm has established marketing teams in other offices, this individual will serve as the primary marketing presence in Charlotte, partnering closely with leadership across multiple regions.

This position goes beyond traditional proposal coordination—it offers the opportunity to contribute to pursuit strategy, relationship-building, and market growth initiatives.

The Senior Marketing Coordinator will play a key role in proposal development, pursuit strategy, and business development support.

• ~80% focused on proposal management and marketing execution
• ~20% focused on business development strategy and market engagement

This role is ideal for someone who is both hands-on and strategic, with the ability to manage deadlines while engaging with leadership to help position the firm for growth.

• Lead and coordinate the full lifecycle of proposals (RFPs/RFQs) and interview materials
• Develop compelling, high-quality submissions aligned with firm messaging and brand standards
• Utilize internal resources, past proposals, and project data to strengthen submissions
• Collaborate with technical staff, leadership, and external partners to gather content
• Ensure all materials are accurate, polished, and submission-ready
• Manage multiple concurrent pursuits and deadlines in a fast-paced environment

• Partner with leadership to support business development strategy and pursuit planning
• Assist with go/no-go decisions, opportunity evaluation, and competitive positioning
• Help identify and coordinate with teaming partners and consultants
• Support client and market research efforts
• Attend select industry events, conferences, and networking opportunities
• Capture key takeaways and translate business development activity into actionable strategies

• 4+ years of experience in marketing, proposals, or business development within the AEC or professional services industry
• Advanced proficiency in Adobe InDesign (required)
• Demonstrated experience supporting proposal development and pursuit coordination
• Strong writing, editing, and proofreading skills
• Proven ability to manage multiple priorities and deadlines

• Experience with Deltek Vision or Vantagepoint and/or HubSpot CRM
• Familiarity with the Charlotte market and local industry networks
• Experience contributing to pursuit strategy and business development initiatives

• Hybrid schedule:
• Tuesday–Thursday: in-office
• Monday & Friday: flexible
• Highly collaborative culture with cross-office interaction
• Close partnership with leadership and marketing teams across regions

This is a Contract to Hire position based out of Charlotte, NC.

The pay range for this position is $80000.00 - $100000.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a hybrid position in Charlotte,NC.

This position is anticipated to close on Jul 14, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.