Virtual Onboarding Specialist (Onsite in Carmel, IN)

Job Description

Job Description

Description:

America's Group the home office of America's Auto Auction are seeking an ultra-organized, resilient Virtual Onboarding Specialist to manage high-volume, multi-location onboarding. This role is built for a focused, "heads-down" executor who loves operational data entry but shines with a warm, friendly virtual presence during live interactions. You will manage the entire onboarding lifecycle across 20 distinct locations, ensuring strict compliance under tight deadlines while serving as a positive champion for our culture.

Please note that this position is virtually onboarding new employees throughout the U.S. but the position is a full time in office position working with our HR team.

Core Responsibilities

• Multi-Location Compliance: Coordinate and track background checks, drug screenings, and I-9 verifications across 20 geographic locations.
• High-Volume Administration: Enter employee profiles into HRIS and payroll systems with 100% accuracy and swift turnaround times.
• Retention Tracking: Administer and analyze new-hire touchpoint surveys at 30, 60, and 90-day milestones to track candidate satisfaction.
• Workflow Coordination: Multitask under pressure during peak hiring seasons to ensure no new hire falls behind schedule.

• Experience: 2+ years of high-volume HR onboarding or recruiting coordination experience.
• Operational Focus: Proven ability to work independently, focus intensely on administrative tasks, and hit strict deadlines.
• Tech Savvy: Proficiency with modern ATS, HRIS, and video conferencing platforms (e.g., Zoom, Teams).
• Communication Style: Naturally warm, encouraging demeanor on camera with highly professional written communication skills.
• Adaptability: Mentally agile enough to juggle shifting priorities for multiple branch operations simultaneously.