HVAC Construction Administrator

Job Description

Job Description

The Romanoff Group of Companies, headquartered in Columbus, Ohio, with offices in eleven markets covering eight states, are a blend of commercial and residential, electrical, heating & cooling, and plumbing companies primarily serving the new housing construction market.

Since our founding in 1982, our growth has been fueled by the pride and craftsmanship of our team, supported by exceptional project management and industry-leading expertise. As a 100% employee-owned company, we are deeply committed to the success of our team. This sense of ownership is reflected in the professionalism, integrity, and dedication we bring to every project — and in the positive impact we strive to make in the communities we serve.

We are actively seeking qualified candidates for the HVAC Construction Administrator position to join our award-winning team.

Great Reasons to Join:

• 11x Employee Voted Top Workplace
• Highly Competitive Wage
• Excellent Benefits Package (Health/HSA/Vision/Dental/Life/STD/LTD/Accident and Critical Illness)
• $15k Company Paid Life Insurance 
• 401(k)
• Employee Stock Ownership Plan (We are 100% employee owned)
• Training and Support
• Paid Time Off and Paid Holidays
• Advancement Opportunities
• Paid Apprenticeship and Educational Reimbursement

Standard Work Schedule : 

• Monday - Friday 7:00am - 4:00pm. MUST be willing to be flexible as jobs may change.  

Position Summary:

A HVAC Construction Administrator is responsible for processing permits and billing, project document filing, overseeing prevailing wage information, arranging project schedules, and keeping manpower board current.  

Position Responsibilities:

• Create invoices and billings using standard processes.
• Pull all necessary permits for each job site and call in each required inspection.     
• Verifies weekly hours of hourly personnel for payroll assistance.  
• Contact customers about late invoices, research issues on late payments and work with project managers on any outstanding issues.  
• Supports the office with day-to-day business needs.
• Oversee all tax-exempt certificates (service).
• Ability to pull POs from builder's web portals and add into our system.
• Ability to bill inside builder’s web portals.
• Creates and maintains construction job client files.
• Perform daily data entry.
• Additional duties as assigned.

Qualifications:

• Required: High School Diploma or GED.
• Proficient computer skills in Microsoft Office (Outlook, Excel, etc.).
• Excellent Data Entry Skills. 

Physical Demands:

• Must be able to sit at a desk and/or computer for prolonged periods of time. 
• Must be able to occasionally lift and/or move up to 25 lbs. 

Benefits and Compensation:

We provide a comprehensive package of employee benefits including: Medical, Dental, Vision, Life/AD additional voluntary benefits such as STD, LTD, Critical Illness, Accident Insurance, paid vacation, and holidays; 401(k) and company paid Life Insurance, and we are 100% Employee Owned.

Must be able to pass a pre-employment drug screen and background check.

EEO Statement:

We are proud to be an Equal Opportunity Employer and will provide employment opportunities to all employees and applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws and prohibit discrimination and/or harassment of any kind.