Database Coordinator

Job Title: Database Coordinator

Industry: Nonprofit / Charitable Organization

Location (City, State): Tulsa, OK

Assignment Type: Contract (3-5 weeks)

Pay: $20-25/hr

Work Schedule: Monday–Friday, 8:00 AM–4:00 PM

About The Company:

Our client is a mission-driven nonprofit organization dedicated to making a meaningful impact in the community through charitable programs and donor support. They are seeking a detail-oriented Database Coordinator to ensure the accuracy and integrity of donor records while supporting fundraising, finance, and compliance initiatives.

Job Description:

The Database Coordinator is responsible for maintaining the organization's donor database, processing charitable contributions, reconciling donation records, preparing reports, and supporting audit activities. This position works closely with the Development and Finance teams to ensure donor information and financial records remain accurate, timely, and compliant with organizational policies.

Key Responsibilities:

• Maintain and update donor and constituent database records with a high degree of accuracy.
• Process and record donations, pledges, recurring gifts, grants, and matching gifts.
• Reconcile daily, weekly, and monthly donation records between the donor database, accounting software, fundraising platforms, and bank deposits.
• Investigate and resolve discrepancies in donor contributions and financial records.
• Create and maintain spreadsheets to track donations, campaigns, reconciliations, and financial reporting.
• Generate reports for fundraising campaigns, executive leadership, finance, and the Board of Directors.
• Prepare documentation and reconciliation reports for internal and external audits.
• Perform database maintenance, including duplicate record cleanup and data quality reviews.
• Ensure compliance with nonprofit accounting standards, donor restrictions, and confidentiality policies.
• Collaborate with Development and Finance teams to improve reporting processes and database efficiency.

Qualifications:

• Associate's or Bachelor's degree in Business, Accounting, Finance, Information Systems, Nonprofit Management, or a related field preferred.
• Minimum of two years of experience in nonprofit database management, donor services, fundraising operations, or accounting support.
• Advanced Microsoft Excel skills and data reconciliation.
• Experience reconciling financial transactions and donation records.
• Strong analytical, organizational, and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to manage confidential information with professionalism and discretion.
• High level of accuracy and attention to detail.

Additional Details:

• Experience supporting financial audits is highly preferred.
• Knowledge of nonprofit accounting principles and donor compliance is a plus.
• Ability to prioritize multiple projects and meet deadlines in a fast-paced environment.
• Must be dependable, collaborative, and committed to the organization's mission.

Perks:

• Meaningful work supporting a mission-driven organization.
• Collaborative and supportive team environment.
• Opportunity with an established nonprofit organization.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.