Casting Assistant -- Live Events and Entertainment

Job Description

Job Description

Casting Assistant — Live Entertainment and Events

Company: Characters for Hire, LLC
Location: Austin, Texas
Work Arrangement: Full-Time, In-Office
Remote Work: Not Available

About Characters for Hire

Characters for Hire is a nationwide premium event-entertainment company with more than 20 years of experience producing live entertainment for corporate clients, event planners, private organizations, and high-profile individuals.

Our network includes more than 5,500 professional actors and entertainers, with over 3,500 entertainment options available in more than 115 major cities worldwide.

Our productions include:

• Interactive theater
• Broadway-style musical revues
• Celebrity impersonators
• Action and adventure shows
• Stunt and stage-combat performances
• Medieval combat shows
• Musical princess productions
• Historical characters
• Educational programs
• Sci-fi stage shows
• Haunted attractions
• Large-scale animatronic dinosaurs
• Custom corporate and private-event entertainment

We are seeking a reliable, organized, and resourceful Casting Assistant to work from our Austin office.

Position Overview

The Casting Assistant will support the daily casting, scheduling, administrative, and event-coordination needs of our company.

This position requires someone who can manage multiple events simultaneously, communicate professionally with actors and clients, and remain calm when an event requires an urgent casting replacement or last-minute adjustment.

This is not simply a general office position. Applicants should have experience or strong working knowledge in casting, live entertainment, theater, event planning, talent coordination, production, or a closely related field.

Primary Responsibilities

• Organize auditions and performer interviews
• Prepare and distribute casting calls
• Review actor and performer submissions
• Contact actors regarding availability and qualifications
• Schedule performers for events
• Prepare call times, event instructions, addresses, and directions
• Confirm that performers received and understood their instructions
• Contact clients to verify event details
• Coordinate events with corporate and private event planners
• Maintain accurate performer and event records
• Update website information and company databases
• Post casting and promotional content on social media
• Track open roles and casting deadlines
• Follow up with performers who have not confirmed
• Assist with last-minute performer replacements
• Communicate changes to clients, performers, sales representatives, and production staff
• Maintain organized documentation for multiple events in different cities

Required Qualifications

Applicants must demonstrate:

• Experience in casting, theater, live entertainment, event planning, talent coordination, production, or a related field
• Excellent organizational and time-management skills
• Strong professional phone etiquette
• Superior verbal and written communication skills
• The ability to manage several events and deadlines simultaneously
• Good judgment under pressure
• Strong attention to detail
• Professionalism when communicating with actors, clients, and event planners
• The ability to follow instructions and complete assignments without constant supervision
• Proficiency with Microsoft Word, Google Workspace, email, calendars, and online business systems
• Familiarity with WordPress or similar website platforms
• Knowledge of social-media posting and promotion
• General knowledge of television, movie, historical, theatrical, and popular entertainment characters
• An understanding of the relationship between sales, casting, creative development, and event production

Preferred Qualifications

Preference may be given to applicants with experience in:

• Casting actors or entertainers
• Theater or film production
• Talent agencies
• Corporate-event planning
• Entertainment booking
• Preparing actor call sheets
• Working with performers in multiple cities
• Coordinating costumes, rehearsals, travel, or event logistics
• Handling last-minute event or talent emergencies

Schedule and Availability

This is a full-time, in-office position in Austin, Texas. It is NOT remote or hybrid.

Applicants must be able to report reliably to the Austin office for all scheduled shifts.

Because live events may occasionally involve last-minute changes, applicants should be available for reasonable evening or weekend communication when an urgent casting issue affects an upcoming event.

Who Will Succeed in This Position

The strongest candidate will be:

• Dependable and punctual
• Loyal and committed
• Calm during stressful situations
• Comfortable making professional telephone calls
• Persistent with performer confirmations and follow-up
• Honest about mistakes or incomplete assignments
• Capable of prioritizing urgent issues
• Highly organized
• Comfortable working in a fast-paced environment
• Interested in building a long-term relationship with the company

Application Requirements

To be considered, applicants must submit:

1. A current resume
2. A cover letter
3. The city in which they currently reside
4. A description of their relevant casting, entertainment, theater, production, or event-planning experience
5. An explanation of why they would be a strong fit for Characters for Hire

Begin your cover letter with the words:

Live Entertainment Operations

Applications submitted without a cover letter or without the requested phrase may not be reviewed.

Please do not call the company regarding this position.

Characters for Hire, LLC is an equal-opportunity employer. Veterans and people with disabilities are encouraged to apply.

We are America's busiest and trusted premium entertainment company, headquartered in Connecticut, with over 5500 professional actors throughout the world and over 3,500 entertainment options offered. Servicing over 115 major cities worldwide, our performers entertain at corporate and VIP events. We are seeking a well-organized entertainment sales representative with event or entertainment planning experience ONLY. Our company produces high-quality staged productions for corporations and high-profile individuals throughout the world.

Company Description

We are America's busiest and trusted premium entertainment company, headquartered in Connecticut, with over 5500 professional actors throughout the world and over 3,500 entertainment options offered. Servicing over 115 major cities worldwide, our performers entertain at corporate and VIP events. We are seeking a well-organized entertainment sales representative with event or entertainment planning experience ONLY. Our company produces high-quality staged productions for corporations and high-profile individuals throughout the world.