Payroll Coordinator

About Our Client

Our client is a family-owned business with a strong regional presence. Our client is supported by distribution warehouses, a food production facility, and a corporate office in Cleveland, Ohio. Known for premium-quality products and exceptional customer service. Their culture is rooted in an associate-first philosophy, with a strong emphasis on team member well-being, professional development, and lifestyle.

Compensation: $27 - $30 / hour

The Payroll Coordinator is an integral member of the payroll team, responsible for ensuring the timely and accurate processing of payroll for all associates in a union and non-union environment. This role requires a strong working knowledge of federal, state, and local payroll regulations. As a successful Payroll Coordinator, you will interact with employees across the organization, serving as a connector between the frontline and back-office teams.

As a Payroll Coordinator , you will:

• Serve as a key resource for payroll processing, managing weekly non-exempt and bi-weekly exempt payrolls through ADP
• Support associate recordkeeping accuracy, including new hires, rehires, terminations, and status changes such as position, department, location, rate, and union affiliation
• Partner with internal stakeholders to respond promptly and professionally to associate inquiries regarding paycheck accuracy, deductions, direct deposits, and leave accruals
• Manage WOTC submissions and Union Health & Welfare billing
• Lead payroll reporting efforts and conduct regular audits to ensure accuracy and compliance with applicable laws and regulations
• Execute proper calculation and remittance of federal, state, and local taxes, inclusive of Social Security contributions, benefit deductions, garnishments, and other payroll-related items
• Prepare and remit retirement plan files to applicable providers
• Investigate and resolve payroll discrepancies, calculation issues, or submission errors in a timely manner
• Be a key contributor to projects and initiatives supporting efficiencies and growth within the business
• Complete other duties as required

As a Payroll Coordinator , you have:

• A minimum of 2 years of payroll experience
• Hands-on experience with ADP
• An in-depth understanding of payroll administration, including applicable laws and regulations, particularly in Ohio and Illinois
• Strong mathematical, analytical, and problem-solving abilities
• Excellent organizational skills with the ability to manage multiple priorities in a fast-paced environment
• Strong written and verbal skills with the ability to interact effectively across all organizational levels
• A high level of proficiency in Excel or similar workbooks
• Demonstrated discretion, sound judgment, and a strong commitment to maintaining confidentiality
• A High School diploma or equivalent

Preferred:

• Bachelor's degree in business, accounting, or a related field
• Prior experience working with labor unions
• Ability to provide remote payroll support to Chicago-based facilities

Work Location: This position follows a hybrid schedule - three (3) days onsite at the corporate office, and two (2) days remote.

Qualified candidates must be located in the greater Cleveland, Ohio area.

Placement Type: Direct Hire

Estimated Schedule: Full-time | 40 hours per week | Monday-Friday, 8:00 AM - 5:00 PM

Employment Requirements

Must be legally authorized to work in the United States without current or future sponsorship

Successful completion of background checks, assessments, or screenings as required by our client

About Willory

As an HR or payroll professional, working with Willory to find your next career opportunity means you have a partner working on your behalf. Our candidates love working with our top-notch, considerate, detail-oriented, and available recruiters. Open roles include direct hire, temporary, contract, and consulting opportunities in HCM technology, HR, and payroll. Our purpose is to empower people, including professional candidates, looking for their next career challenge.