Marketing Operations Coordinator

Job Description

Job Description

Position Overview

The Marketing Operations Coordinator supports the day-to-day operational needs of the Marketing department and helps create efficient, consistent and scalable processes across the organization.

This role serves as a central resource for Marketing administration and operations, including budget tracking, purchase orders, invoice processing, vendor management (including licenses and contracting), consultant contract coordination, promotional inventory, shipping and departmental organization. The Marketing Operations Coordinator will work closely with Marketing team members and cross-functional partners to ensure projects and operational requests are completed accurately, efficiently and on time. 

The ideal candidate is highly organized, detail oriented, proactive and comfortable managing multiple priorities in a fast paced, growing organization.

Work Arrangement

• Full-time
• Hybrid: 4-days onsite in Alpharetta, GA

Responsibilities

• Coordinate day-to-day Marketing activities and serve as an operational resource for the Marketing department.
• Coordinate purchase orders, invoice processing through D365 and departmental budget through VENA.
• Maintain accurate budget documentation and support routine financial reconciliation and reporting for the Marketing team in collaboration with S. and international Finance business partners.
• Coordinate vendor onboarding and maintain vendor information.
• Lead the cleanup and ongoing administration of TalentLMS distributor records, including auditing and updating distributor names and specialties, adding new distributor users, and assigning and maintaining required training.
• Support consulting contract administration and routing through LinkSquares
• Maintain the Marketing calendar and support coordination of departmental deadlines, initiatives and deliverables.
• Manage promotional inventory, branded merchandise, printed materials and other Marketing assets.
• Coordinate shipping and fulfillment of Marketing materials and departmental supplies.
• Support Marketing P Card reconciliation and expense administration through Concur
• Maintain departmental documentation, shared resources, standard operating procedures and process materials.
• Support the implementation, contracts, and administration of Marketing technologies, platforms and operational tools. (HighSpot, HubSpot, Monday.com, Survey Monkey, TalentLMS, Synthesia, Canva)
• Coordinate departmental meetings, agendas, materials and follow up activities as needed.
• Partner with Marketing team members to identify opportunities to streamline workflows and improve departmental efficiency.
• Support special projects and evolving Marketing and events initiatives as the department continues to grow.

Qualifications

• Education : Bachelors Degree in Marketing, Communications, Hospitality or related field OR equivalent years experience required
• Experience : 0–2 years of professional experience in an administrative, marketing, operations, customer service or related role.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities, meet deadlines, and follow established processes.
• Clear written and verbal communication skills.
• Basic proficiency with Microsoft Office, including Outlook, Excel, PowerPoint, and Teams.
• Comfort working with budgets, invoices, spreadsheets, records, or other detail-oriented administrative information.
• Proactive, dependable, and willing to learn new systems and processes.
  

Preferred Experience

• Previous internship or professional experience supporting marketing, events, finance, or administrative team.
• Experience processing invoices, purchase orders, expense reports, or budget documentation.
• Experience coordinating vendors, contracts, inventory, shipping, meetings, or departmental calendars.
• Familiarity with one or more business or marketing platforms, such as D365, Vena, Concur, LinkSquares, HubSpot, Highspot, monday.com, SurveyMonkey, TalentLMS, Synthesia, or Canva.
• Experience maintaining shared files, process documentation, or standard operating procedures.
• Interest in identifying process improvements and supporting a growing, fast-paced department.

Skills

• Organization and time management
• Attention to detail and accuracy
• Multitasking and prioritization
• Written and verbal communication
• Cross-functional collaboration
• Budget tracking and financial administration
• Invoice, purchase order, and expense processing
• Vendor and contract coordination
• Calendar, meeting, and project coordination
• Inventory, shipping, and fulfillment coordination
• Process documentation and records management
• Problem-solving and process improvement
• Microsoft Office proficiency
• Ability to learn new technologies and systems quickly
• Adaptability in a fast-paced environment

Physical Requirements and Work Conditions

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

• Mobility & Posture : May require occasional sitting, standing, walking, climbing, reaching, bending, or stooping.
• Lifting/Carrying : May require lifting and carrying items 50 pounds or more, depending on the role.
• Manual Dexterity : Frequent use of hands and fingers for typing, writing, grasping, and operating office or job-specific equipment.
• Driving : Some roles may require the ability to operate a motor vehicle for extended periods and maintain a valid driver’s license.

Specific requirements may vary by role. Contact an HR representative for details related to the position.

Our credentials

Kuros is a Swiss-headquartered biotech company, listed on the SIX Swiss Stock Exchange since 2016 (under symbol KURN). With additional operations in the Netherlands and the USA, we continue to grow our global team.

To deliver the ideal bone graft, you need the highest quality and quantity of scientific evidence behind it. We believe that this is a key differentiator for Kuros, given the urgent need to advance bone healing.

• Listing on the  SIX Swiss Exchange  under the symbol KURN since 2016
• A commercial & research footprint that spans >20 markets
• Dozens of clinical and scientific expert Advisers
• >25  orthobiologics-related  patents
• >400 patients evaluated  in Level I, randomized controlled clinical trials
• >20  well-controlled  Level I-IV clinical trials initiated , including 6 that are complete1
• Published Level I evidence published in  Spine

Kuros Biosciences is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. Kuros Biosciences complies with GDPR and the California Consumer Privacy Act (CCPA). View our CCPA Notice here.